191 North Machinery

OFFICE SECRETARY / ADMINISTRATIVE ASSISTANT

We are looking for a reliable, organized, and professional Secretary / Administrative Assistant to help manage our daily office operations.

JOB RESPONSIBILITIES:

• Answer incoming phone calls and take detailed messages
• Answer and organize company emails
• Open the yard/office in the morning and close at the end of the day
• Greet customers and visitors
• Help customers with basic questions and direct them to the correct person
• Schedule customer appointments and equipment inspections
• Keep track of customers who are coming to view equipment
• Follow up with customers by phone, text, or email
• Organize invoices, bills of sale, and customer paperwork
• Scan, print, copy, and file documents
• Maintain organized customer and equipment records
• Help prepare basic invoices and sales paperwork
• Keep track of deposits, pending payments, and completed sales
• Coordinate pickup appointments with customers and truck drivers
• Keep track of equipment pickup and delivery schedules
• Communicate with employees about appointments and customer arrivals
• Maintain office supplies and order supplies when needed
• Keep the office and front desk clean and organized
• Assist management with daily administrative tasks

REQUIREMENTS:

• Reliable and punctual
• Professional on the phone and with customers
• Good communication and organizational skills
• Comfortable using email, computers, printers, and basic office programs
• Able to multitask and keep track of several customers and tasks
• Able to work independently and follow instructions
• Must be responsible with company and customer information
• Previous office or customer service experience preferred
• Spanish speaking is a plus