ZipRecruiter

Log In

1

Virtual Assistant Intake Jobs in Kenosha, WI (NOW HIRING)

Yutka Fence

Virtual Assistant

Kenosha, WI

$20.75 - $27.75/hr

Virtual Assistant (VA) Duration: Short-term/Seasonal (At least 2-3 months to get through the busy ... Key Responsibilities Phone Support & Customer Intake * Secondary Phone Coverage: Serve as the ...

All JobsIntake JobsVirtual Assistant Intake JobsVirtual Assistant Intake Jobs in Kenosha, WI

Virtual Assistant Intake information

See Kenosha, WI salary details

$11

$23

$33

How much do virtual assistant intake jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for virtual assistant intake in Kenosha, WI is $23.80, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $26.73 per hour, depending on experience, location, and employer.

What is a virtual assistant intake?

Virtual Assistant Intake specialists are remote professionals who handle the initial onboarding, screening, and information gathering processes for clients or customers. They often serve as the first point of contact, collecting essential details, assessing needs, and ensuring that all necessary information is properly documented for further action. Their work streamlines workflows, improves client experiences, and supports organizations in managing new requests efficiently. This role is especially common in healthcare, legal, and service-based industries.

What are the key skills and qualifications needed to thrive as a virtual assistant intake?

To thrive as a Virtual Assistant Intake, you need excellent organizational abilities, attention to detail, and strong communication skills, often supported by experience in administrative roles or customer service. Familiarity with CRM systems, scheduling software, and cloud-based collaboration tools is typically required. Exceptional interpersonal skills, discretion, and the ability to multitask make someone stand out in this position. These skills ensure efficient client onboarding, smooth workflow management, and a positive first impression for the organization.

What are some common challenges faced by virtual assistant intake professionals, and how can they be managed effectively?

Virtual Assistant Intake professionals often navigate high volumes of inquiries and must accurately gather and organize client information, which can sometimes be overwhelming. Effective time management and the use of robust CRM tools are essential to keep track of details and ensure prompt follow-up. Additionally, clear communication and active listening skills help avoid misunderstandings and ensure all client needs are addressed efficiently. Collaborating closely with other team members, such as account managers or support staff, also helps distribute workload and maintain service quality.

What is the difference between Virtual Assistant Intake vs Virtual Assistant?

AspectVirtual Assistant IntakeVirtual Assistant
CredentialsBasic administrative skills, familiarity with communication toolsSame as Intake, often with additional specialized skills
Work EnvironmentRemote, client-facing, often involves onboardingRemote, supporting various client tasks
Employer & Industry UsageUsed in service onboarding, client managementGeneral support across industries
Search & Comparison IntentFocus on client onboarding and intake processesBroader support tasks

The main difference is that a Virtual Assistant Intake specializes in onboarding and initial client communication, while a Virtual Assistant provides ongoing support across various tasks. Intake roles focus on client setup, whereas Virtual Assistants handle day-to-day administrative or operational duties.

What are popular job titles related to Virtual Assistant Intake jobs in Kenosha, WI?

For Virtual Assistant Intake jobs in Kenosha, WI, the most frequently searched job titles are:

What job categories do people searching Virtual Assistant Intake jobs in Kenosha, WI look for?

The top searched job categories for Virtual Assistant Intake jobs in Kenosha, WI are:

What cities near Kenosha, WI are hiring for Virtual Assistant Intake jobs?

Cities near Kenosha, WI with the most Virtual Assistant Intake job openings:

Virtual Assistant Intake jobs near you
Infographic showing various Virtual Assistant Intake job openings in Kenosha, WI as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,506 per year, or $23.8 per hour.

Virtual Assistant

Yutka Fence

Kenosha, WI

$20.75 - $27.75/hr

Full-time

Re-posted 14 days ago

Job description

Role Type: Virtual Assistant (VA)

Duration: Short-term/Seasonal (At least 2–3 months to get through the busy season), starting ASAP.

Primary Focus: High-level phone support, lead coordination, and permit processing.

Technical Skills: Experience with ServiceTitan (specifically entering inbound leads, booking estimate appointments, and navigating job packets) is highly preferred.


Responsibilities:

Key Responsibilities

Phone Support & Customer Intake

  • Secondary Phone Coverage: Serve as the second line for incoming phone calls—managing incoming lead calls, answering basic questions, and routing inquiries to the correct team member.
  • Appointment Scheduling: Book and coordinate estimate appointments for customers.

 

Permit Processing (Yutka Fence)

  • Documentation & Submission: Read, understand, and compile required application materials based on varying municipality regulations. Submit permits correctly through different online municipal portals.
  • Basic Drafting: Create basic fence layout drawings using Adobe Acrobat.
  • Agency Coordination: Manage ongoing email communication with various permit offices to track approvals and resolve issues.

 

Administration & Collaboration

  • Sales Team Alignment: Communicate effectively with the sales team to fully understand the scope of work for each project, ensuring permits are approved accurately.
  • General Admin: Complete repetitive administrative tasks during downtime when not handling phone calls or permits.

Qualifications:

Required Qualifications & Skills

Communication & Language Skills

  • Spoken English: Clear, accent-free English with a strong phone presence, professional etiquette, and empathy for managing inbound lead calls.
  • Written English: Exceptional written communication skills for drafting professional emails to municipal offices and internal staff.
  • Accent-Free English: Must speak clear, accent-free English (due to specific historical feedback from local callers).
  • Exceptional Verbal Skills: Strong phone presence, empathy, and professional etiquette for handling inbound leads.
  • Professional Written Communication: Clear and professional email writing skills for communicating with municipal offices and internal staff.


Technical & Functional Expertise

  • CRM Systems: Experience with ServiceTitan (specifically entering inbound leads, booking estimate appointments, and navigating job packets) is highly preferred.
  • Adobe Acrobat: Proficiency in using Acrobat to create and edit basic fence layout drawings.
  • Digital Literacy: Tech-savvy skillset with the ability to quickly master and navigate multiple distinct online municipal web portals.
  • Tech-Savvy: Ability to quickly learn, navigate, and manage submissions across multiple municipality web portals.
  • Adobe Acrobat: Proficiency in using Acrobat to create or edit basic layout drawings.
  • High Attention to Detail: Critical for reviewing strict municipal permit requirements and avoiding application rejections.

Core Competencies & Availability

  • Attention to Detail: A high level of precision is required to review strict municipal regulations and prevent permit application rejections.
  • Multitasking & Autonomy: Ability to balance phone support with administrative tasks during downtime while working effectively in a virtual environment.
  • Availability: Immediate availability to commit to a short-term, seasonal role for at least 2–3 months.

About Company

At Yutka Fence, we help homeowners protect what matters most with high-quality fencing solutions.

For over 57 years, we’ve been the neighborhood standard. As a second-generation, family-owned company serving Southeast Wisconsin and Northern Illinois, we’re known for craftsmanship and service.

We specialize in wood, vinyl, aluminum, and chain-link fencing—built to last. Our team operates 365 days a year, delivering responsiveness homeowners can count on.

What sets us apart is the experience we create. From clear communication to precise installation, we do things the right way. Guided by our core values—Integrity, Progress, and Professionalism—we continue to grow.

We’re proud to be recognized on the Inc. 5000 (2026) and Inc. Regionals Midwest (2026).

We’re not just installing fences—we’re building trust.

Why Join Us?

  • Join a fast-growing, high-performing company with a strong reputation
  • Work - grow with a motivated, supportive, and expanding team