Position Title: Accounting & Contract Compliance Manager
Department: Administrative
Report to: Sr. Director of Finance & Operations
Salary Range: $80,000 - $95,000 per year
Location: Residential Facility
Type: Full Time, Exempt
Position SummaryThe Accounting & Contract Compliance Manager works onsite at the Residential Facility and is a key member of our finance team, responsible for ensuring fiscal accountability across all contracts and grants while maintaining accurate and timely financial records. This dual-function role supports both funder compliance and core accounting activities and plays a vital role in audit readiness, internal controls, and financial reporting.
Essential FunctionsContract Accounting & Grant Compliance
- Track and monitor spending on federal, state, and local contracts (e.g., SAMHSA, HOPWA, Ryan White, DHCS, County of San Diego)
- Ensure costs are allowable, allocable, and reasonable in compliance with funder regulations
- Maintain documentation for grant reporting and reimbursement requests
- Collaborate with program managers to align spending with budgets
- Assist with the preparation and timely financial reports to funders and leadership
- Ensure organization is following federal, state, and local contract employee training requirements including working with staff to obtain necessary training/certifications
- Assist in timely and accurate filing of monthly, quarterly, and annual programmatic reports to funders and regulators
- Collaborate with auditors for workers' compensation, payroll, as well as In-Depth Invoice Reviews and site visits
- Assist in preparation of monthly and quarterly financial statements
- Support annual independent audit and federal Single Audit (2 CFR Part 200)
- Assist in overseeing overall grant management and success, contract execution, and budget and contract amendments
Internal Controls & Process Improvement
- Assist with policies and procedures remain current with changing government and funding regulations
- Help develop and enforce accounting policies and procedures
- Monitor internal controls and recommend enhancements
- Manage agency-wide information technology, including working with the contracted Managed Services IT vendor as well as maintaining employee training platforms (RELIAS and Paylocity)
- Assist with payroll journal entries and cost allocations
Operational Support
- Assist with preparation, tracking, and submission of expense reports, reimbursement requests, and related supporting documentation
- Supports leadership with document preparation, meeting materials, and other administrative tasks to advance departmental and organizational priorities
- Maintain organized records, files and administrative systems related to operational, bill, and leadership support functions
Minimum Qualifications - Bachelor's degree in Accounting, Finance, or related field
- Minimum 3-5 years of nonprofit accounting experience
- Familiarity with federal grant compliance (2 CFR Part 200, OMB Uniform Guidance)
- Strong knowledge of GAAP
- Experience with accounting software (e.g., NetSuite, MIP, or similar)
- Advanced Excel skills (pivot tables, vlookup, etc.)
- Excellent attention to detail and organizational skills
- Current CPR/First Aid Certification (or within 90 days of hire)
- Strong interpersonal and communication skills, with the ability to instruct and guide trainees of varying skill levels
- Successful completion of a criminal background check
Environmental Factors and Conditions/ Physical Requirements - Work primarily in a climate controlled environment with minimal safety/health hazard potential
- Office environment, exposure to computer screens for lengthy periods of time
- May require occasional evening and weekend work
- This position may occasionally lift and/or move more than 25 pounds
Benefits PackageStepping Stone is proud to offer a generous benefits package for full-time employees, representing the potential additional $10,000+ on average per full-time employee above base pay, including but not limited to:
- Health Premiums company paid, including Acupuncture and Chiropractic
- Dental & Vision company paid
- Flexible Spending Accounts (Health Care & Dependent Care)
- Generous paid time off - sick & vacation
- Employee Assistance Program
- 403(b) Retirement Employer Match up to 5%
- 15 Paid Holidays, including floating holidays
- Life/AD&D Insurance company paid
- Long Term Disability Insurance company paid
