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The Program Coordinator (70 %-time position) supports the operational, financial, and administrative activities of the DSRI miniSim program. This position works with accounting and purchasing workflow, invoices customers for miniSim support fees, manages key databases, coordinates shipping logistics, and provides customer service. The role ensures accurate documentation, smooth operational execution, and reliable communication between DSRI staff, customers, vendors, and internal university offices. 

The Program Coordinator will be a 70% time position. 

This position is not eligible for University sponsorship for employment authorization.

This position may be eligible for hybrid work within Iowa after onboarding is complete and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Key Responsibilities:

• Administers the invoicing process for miniSim support, using QuickBooks Pro accounting software and track payments in University Financial Reporting System (ACH, check).
• Monitor accounts and expenditures, prepare quarterly income and expense reports. 
• Serve as the primary support contact for miniSim customers; manage and track support requests to resolution. 
• Assists with editing project documentation, reports or articles for distribution to sponsors, potential sponsors or professional community. 
• Develops or specifies new business tools as the need arises. Examples may include workflow automation, application of AI, inventory management, and online tools for internal or customer use.
• Assist as needed in getting simulators ready for shipment, may include testing scenarios and documenting results. 
• Contribute to operational plans for the miniSim Program. This may include supporting program budget planning.
• Tracks action items and milestones for miniSim project 'builds', including parts purchases, software installs, and system commissioning.  
• Assist with conducting and overseeing the testing and evaluation of installations and miniSim systems during and after completion.
• Adherence to accepted accounting practices.
• Participate in weekly miniSim team meetings to review customer service cases and project deliverables.

• Participate in weekly meetings with supervisor to review current action items and next steps.  

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact Alex-Schutman@uiowa.edu

About the College of Engineering

The College of Engineering at the University of Iowa is driven by talented faculty, staff, and students who are dedicated to producing knowledge that addresses grand challenges in advanced technologies, health sciences, sustainability, energy, and the environment. We pride ourselves on producing ethical, globally aware engineers whose work makes the world safer and more efficient. As a center of innovation and discovery, the College of Engineering is committed to improving the quality of life for our Iowa community, as well as for people across the United States and around the world.

We uphold the values of respect, community, and collaboration in all our endeavors, fostering a welcoming and respectful environment where members are valued and supported. Joining our team means becoming part of a supportive environment that values work-life balance and personal well-being. The University of Iowa offers a comprehensive benefits package, including health and wellness resources, dual career support, and opportunities for professional development. Learn more about working at the University of Iowa: Build A Career/Build a Life.