Position Information
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
000874
NC Salary Grade Equivalency
NC11
Classification Title
Executive Assistant - Journey
Working Title
Executive Assistant
Salary Range
$51,498 - $70,810
Anticipate Hiring Range
$51,498 - $64,000
FLSA Status
Non Exempt
Division
Chancellor's Office
Department
Chancellor (Adm)
Work Unit
Chancellor
Work Schedule
8:00 am - 5:00 pm Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
The primary role is to support the Chief of Staff.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation from a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
Researches North Carolina law, University of North Carolina System policies, and UNC Charlotte policies to respond to inquiries received by the Chief of Staff, as well as to support the Chief of Staff's scope of work. Applies program and institutional knowledge to draft reports, correspondence, and presentations on behalf of the Chief of Staff.
Maintains the administrator's calendar, schedules appointments without prior approval based on knowledge of the administrator's responsibilities and issues of importance. Locates and assembles information for various reports, briefings, and conferences.
Manages access to the Chief of Staff in a professional, diplomatic manner. Responds to inquiries and communicates instructions and information to internal and external stakeholders on behalf of the Chief of Staff, in a manner that is diplomatic, respectful, and concise. Builds positive relationships with others in the Office of the Chancellor and other University units. Consistently adheres to a strict code of confidentiality and professionalism in all interactions with others.
Maintains an active and accurate filing system to respond to inquiries and for research purposes, as well as to comply with state requirements for document preservation. Researches information when preparing correspondence, responding to inquiries, preparing presentations, and performing special projects and synthesizes information to develop recommendations and conclusions.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education
- Strong writing and editing background preferred.
- Candidates with experience working with Banner and the ability to maintain and update the department's website are preferred.
Necessary Licenses or Certifications
Work Location
Cato Hall
Posting date
07/20/2026
Closing date
07/27/2026
Proposed Hire Date
08/24/2026
Contact Information
Special Notes to Applicants
- The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
- The Search Committee will not contact references without first verifying permission with the finalist.
- Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
- Do not write 'see resume' on your application when completing the job duties section.
- UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
