THE SCHOOL BOARD OF MANATEE COUNTY
Local Title: ASSISTANT, SCHOOL CLERK (PART- TIME) MTC MAIN CAMPUS
State Title: Clerk, Instruction/Curriculum
JOB DESCRIPTION
JOB GOAL:
To assist the administrator in establishing and maintaining the orderly and efficient operation of the workplace by performing both routine and specialized secretarial assignments.
QUALIFICATIONS:
1. High School diploma or approved equivalency diploma.
2. Minimum of one (1) year of successful secretarial/clerical and typing experience.
3. A comparable amount of training and experience may be substituted for the minimum qualifications.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of business English, spelling and punctuation. Knowledge of office practices and procedures. Ability to prepare routine documents and compose letters and memoranda. Ability to receive the public with pose, tact, patience and courtesy. Skill in taking and transcribing dictation, if required of the position, at a prescribed rate of speed. Ability to type at a prescribed rate of speed. Basic knowledge of bookkeeping. Ability to use the computer and business office software.
REPORT TO:
Assigned Administrator
SUPERVISES:
N/A
PERFORMANCE RESPONSIBILITIES:
- Perform clerical duties required by activities and functions of the workplace including preparing and sending correspondence, receiving and routing incoming/outgoing mail and courier, setting up and maintaining files, handling personnel records and requests, preparing, processing and submitting required agenda items, applications, reports, forms, grants, records, minutes, guides, manuals and other assigned projects.
- Greet visitors and assist them or direct them to appropriate area.
- Prepare or assemble materials used by supervising administrator.
- Oversee operation and maintenance of office equipment reporting malfunctions for necessary repairs.
- Maintain and/or process all files in an acceptable system.
- Keep administrator's appointment calendar, schedule appointments, and advise of meetings.
- Perform financial duties required by the activities and functions of the workplace, such as initiating and processing requisitions, assisting in preparation and maintenance of budget and other assigned projects.
- Make arrangements for meetings and conferences.
- Perform computer data entry and word processing.
- Answer the telephone in a courteous and professional manner.
- Answer routine inquiries about the department/program and forward the inquiry to the appropriate personnel when necessary.
- Ensure adherence to good safety standards.
- Maintain confidentiality regarding school/workplace matters.
- Meet and deal effectively with staff members and other contact persons using tact and good judgment.
- Exhibit interpersonal skills to work as an effective team member.
- Model and maintain high ethical standards.
- Represent the District in a positive and professional manner.
- Demonstrate initiative in the performance of assigned responsibilities.
- Respond to inquiries and concerns in a timely manner.
- Keep supervisor informed of potential problems or unusual events.
- Prepare all required reports and maintain all appropriate records.
- Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
- Perform other tasks consistent with the goals and objectives of this position.
PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.
TERMS OF EMPLOYMENT:
Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Board approved: 07/25/2002
Revised: 05/22/2018
SALARY SCHEDULE: SUPPORT
PAY GRADE: 55
SHORT TITLE: ICD071
STATE JOB CODE: 63093
Pay Scale
Approved Budgeted Hourly :
$15.96 
