Part Time Galapagos Island Jobs (NOW HIRING)

JOB SUMMARY

We are seeking a reliable, detail-oriented Office Support Assistant to provide part-time (30 hours/week) administrative and operational support in a fast-paced office environment. This role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of responsibilities independently.

In addition to core office support duties, this position will play a key role in coordinating executive leadership travel, supporting internal and external visitors, and ensuring smooth day-to-day office operations.

ESSENTIAL DUTIES

The employee is expected to perform each essential duty to a high standard as expected by the Company.

Sort and distribute incoming mail, including forwarding checks to the Accounting Department

Review and route incoming mail such as medical forms, group reservations, HR documents, and other materials to appropriate departments

Maintain office supplies, including ordering coffee, snacks, and other necessities; clean and maintain the coffee machine

Schedule maintenance and repairs for office equipment and facilities

Assist HR and IT with onboarding tasks, including assigning desks and key cards

Code and process invoices as needed

Office Coordination & Visitor Support

Facilitate office visits for internal team meetings and external guests

Coordinate building access for visitors, including managing badges and entry logistics

Reserve conference rooms and ensure spaces are properly prepared

Arrange catering or meals (e.g., breakfast/lunch) for meetings and events as needed

Executive & Administrative Support

Provide scheduling and coordination support for executive leadership travel, including booking and itinerary management

Assist with other administrative tasks and special projects as assigned

• High school diploma or general education degree (GED).
• 1+ years of experience using Microsoft Office apps including Word and Excel.
• 1+ years of experience working in an office environment.
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Ability to communicate effectively and professionally--both verbally and in writing.
• Comfortable working independently with minimal supervision
• On-site role in a professional office setting
• Flexible scheduling within standard business hours
• Collaborative and supportive team culture