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Part Time Deltek information

What are the key skills and qualifications needed to thrive as a Part-Time Deltek Specialist, and why are they important?

To thrive as a Part-Time Deltek Specialist, you need a solid understanding of project accounting, timekeeping, and financial processes, often backed by experience in finance or project management. Familiarity with Deltek software (such as Deltek Costpoint or Deltek Time & Expense) and general proficiency with Microsoft Office tools are typically required. Strong attention to detail, organizational skills, and effective communication set candidates apart in this role. These skills ensure accurate data entry, efficient project tracking, and support compliance with company and client requirements.

What are some common challenges faced by part-time Deltek specialists, and how can they be addressed?

Part-time Deltek specialists often face challenges in staying up-to-date with project changes and maintaining effective communication with full-time team members due to limited hours. To address this, it's important to establish clear communication channels and regularly review project updates and documentation. Additionally, setting expectations with supervisors and leveraging Deltek's collaboration tools can help ensure part-time specialists remain aligned with project goals and deadlines.

What are part-time Deltek jobs?

Part-time Deltek jobs are roles that involve working with Deltek software, such as timekeeping, project management, or accounting tools, on a part-time basis. These positions may be in areas like finance, project coordination, or IT support, and typically require knowledge of Deltek products. Part-time Deltek professionals often help organizations manage projects, budgets, and compliance efficiently, working fewer hours per week than full-time employees. These jobs are ideal for individuals seeking flexible work schedules while utilizing their expertise in Deltek systems.

What is the difference between Part Time Deltek vs Part Time Project Coordinator?

AspectPart Time DeltekPart Time Project Coordinator
Required CredentialsKnowledge of Deltek software, basic project management skillsProject management experience, certifications like CAPM or PMP beneficial
Work EnvironmentOffice or remote, focused on software and data managementOffice or remote, coordinating project activities and teams
Employer & Industry UsageUsed in government, consulting, and architecture firmsCommon in various industries including construction, IT, and consulting
Search & Comparison IntentUnderstanding Deltek-specific roles, software skillsProject management tasks, coordination skills

Part Time Deltek roles focus on software proficiency and data management within project environments, often requiring familiarity with Deltek tools. Part Time Project Coordinators handle broader project support, coordination, and communication tasks. While both roles support project success, Deltek specialists are more software-focused, whereas Project Coordinators manage overall project activities.

What are popular job titles related to Part Time Deltek jobs in Boca Raton, FL? For Part Time Deltek jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Part Time Deltek jobs in Boca Raton, FL look for? The top searched job categories for Part Time Deltek jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Part Time Deltek jobs? Cities near Boca Raton, FL with the most Part Time Deltek job openings:
Part Time Deltek jobs near you
Executive Administrative Assistant

Executive Administrative Assistant

Saltz Michelson Architects

Fort Lauderdale, FL • On-site

$17 - $27/hr

Part-time

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Job description

Saltz Michelson Architects (SMA) is seeking a proactive, detail-oriented Executive Administrative Assistant to support the Executive Team and ensure smooth day-to-day office operations. This role is ideal for someone who thrives in a professional services environment, enjoys balancing administrative priorities, and is confident handling document coordination, file organization, shipping/mail, office supply management, and light accounting support.

Schedule: Part-time, Monday thru Friday 12:00 PM – 5:30 PM, minimum 25 hours/week (weekday schedule; occasional flexibility may be requested)


Benefits: Full benefits eligible (medical/dental/ PTO/holidays, and other firm benefits per SMA plan)

Position is IN-OFFICE at our Ft. Lauderdale Location - not eligible for remote work.

Essential Responsibilities

  • Assistant to the Executive Team
  • Provide administrative support to the Executive Team, including coordination of routine tasks and follow-through on time-sensitive items.
  • Assist with preparation, formatting, and distribution of contracts, proposals, qualification packages, and business correspondence.
  • Proofread final documents for accuracy, grammar, formatting consistency, and completeness prior to issuance.
  • Maintain a professional, responsive communication style with internal staff and external partners/clients.

Document & Records Management

  • Maintain and organize electronic and paper files for projects, proposals, and administrative records.
  • Support document control standards: naming conventions, folder structures, versioning, and archiving.
  • Assist with assembling final deliverables and ensuring consistent presentation/branding.

Office Operations

  • Manage all incoming and outgoing mail, deliveries, and shipments (including tracking, logging, and distribution).
  • Maintain office supply inventory; place orders as needed and keep common areas stocked and organized.
  • Support general office upkeep and daily operational readiness (printer supplies, conference room readiness, etc.).

Accounting Support

  • Assist the Accounting Department as needed (examples may include filing, scanning, distributing invoices, light data entry, and internal routing of paperwork).
  • Help ensure administrative paperwork is complete and submitted according to internal procedures.

Required Qualifications

  • High school diploma or equivalent required; Associate’s degree preferred.
  • 5+ years of administrative support experience (professional services, architecture/engineering/construction, or similar environment preferred).
  • Strong proficiency with Microsoft Office (Word, Outlook, Excel); comfort working with PDFs and digital file systems.
  • Demonstrated ability to proofread and format professional documents with high accuracy.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities.

Preferred Qualifications (Nice to Have)

  • Experience supporting executives or leadership teams.
  • Familiarity with AEC workflows (proposals, contracts, project records) and/or systems such as Deltek (Vantagepoint) or similar platforms.
  • Experience with printing/binding coordination and assembling proposal packages.

Skills & Competencies

  • Discretion and professionalism with confidential information.
  • Clear written and verbal communication.
  • Highly reliable and punctual; able to maintain consistent afternoon coverage.
  • Comfortable working independently, anticipating needs, and following through to completion.
  • Customer-service mindset with staff, visitors, consultants, and clients.

Work Environment & Physical Requirements

  • Office-based role with routine sitting, computer use, and occasional lifting/moving supplies and packages (typically up to 25 lbs).
  • Frequent use of standard office equipment (printer/scanner, phone, postage/shipping tools).

How Success Is Measured

  • Accuracy and quality of final documents issued (contracts/proposals/correspondence).
  • Organization and completeness of project/admin files.
  • Smooth handling of mail/shipping and consistent office readiness.
  • Reliable support to Executive Team and timely follow-through on assigned tasks.

Company Description

global thinking, locally minded.
Founded in 1976, SMA is an architectural firm providing a full range of architectural and planning services. Our commitment to quality design, professionalism, and strong project management has allowed us to play a key role in the development of public and private projects throughout Florida.
A prominent local firm with large firm capabilities.
For Small, large, or projects in-between, our proven best practices and proactive interaction with all involved parties deliver results that impress on every level.
SMA delivers a locally aware community partner that has earned a place on the national stage. Award-Winning. Industry Advanced. Innovation Embracing. The proof is in our project portfolio — past, present and glorious future.
our MISSION: Design thoughtful architecture that improves our community.
our VISION: We are part of something bigger. By collaborating as a team in service of our
client, we design thoughtful architecture for our living community.
our VALUES
TEAMWORK We believe in the power of collaboration.
INTEGRITY “Always do right. This will gratify some people and astonish the rest.”
INNOVATIVE SOLUTIONS We explore the boundaries of architecture and the evolution of the
connection between for and function.
SERVICE Our clients and our community are our priority.