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Accounts Payable Associate Responsibilities and Duties (Part-time)

ReportsTo: Accounts Payable Manager

JobSummary

Accounts PayableAssociate performs crucial dutiesthat ensure vendors get paid for services andproducts rendered. They review and process invoices, audit credit card bills,answer vendor inquiries, reconcile vendor statements, process and maintain 1099statements, and process and distribute checks.

Essential duties and responsibilities

• Performingday-to-day financial transactions, including verifying, classifying, andrecording accounts payable data.
• Preparingbills, invoices, and bank Expenses.
• BookInvoices and Credit Memos by uploading documents to the ERP System.
• Verifyand investigate discrepancies, if any, by reconciling vendor accounts andmonthly vendor statements.
• Understandscompliance issues around accounts payable processes
• Preparinganalyses of accounts and producing weekly and monthly reports.
• Makesure that all the credits are reconciled and applied to their respective invoicesat the end of the month.
• Reconcileaccounts payable transactions.
• Prepareand perform check runs
• Assistwith month-end closing
• AnswerPhone Calls and reply to emails from vendors and Internals.
• Maintainconfidentiality of organizational information.
• Assistwith future projects.

Qualificationrequirements

• High School Diploma or GED; Associates Degree or equivalent from atwo-year college or technical school preferred
• 1-3 years of accounts payable experience.
• Food & Beverage experience.
• Ability to calculate, post, and manage accounting figures andfinancial records.
• General math skills.
• Proficiency in MS Office, including the ability to operatecomputerized accounting and spreadsheet programs
• The high degree of accuracy, attention to detail, andconfidentiality
• Excellent data entry skills.
• Excellent analytical, problem-solving, and decision-making skills
• Effective verbal, listening, and written communication skills
• Effective organizational, stress, and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to work with a diverse group of people
• Customer service and negotiation skills

Physical demands andabilities

• Regularly spend long hours sitting and using office equipment andcomputers.
• Regularly move from sitting to standing positions effortlessly.
• Regularly spend long hours in intense concentration reviewing andentering financial information into a computer.
• Regularly use hands and fingers to handle, control or feelobjects.
• Regularly see details of objects that are less than a few feetaway.
• Regularly speak clearly so listeners can understand.
• Frequently work on projects that require deadlines
• Frequently bend to file and maintain files.
• Occasionally lift 5-10 pounds.

Supervisory Responsibility

This position has no supervisoryresponsibilities.

Other Duties

Pleasenote this job description is not designed to cover or contain a comprehensivelisting of activities, duties, or responsibilities that are required of theemployee for this job. Duties, responsibilities, and activities may change atany time with or without notice.

V&E provides equal employment opportunities to all employees andapplicants for employment and prohibits discrimination and harassment of anytype without regard to race, color, religion, age, sex, national origin,disability status, genetics, protected veteran status, sexual orientation,gender identity or expression, or any other characteristic protected byfederal, state or local laws.