Overnight Onbase Developer Jobs (NOW HIRING)

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WWE® is the global leader in sports entertainment. The company creates and delivers original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com.TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
WWE is seeking a detail-oriented and highly organized Talent State Licensing Admin to join the WWE Legal team. This role is responsible for managing end-to-end athletic commission licensing for all WWE, NXT, and Main Roster talent performing at live events across the United States. The Talent State Licensing Admin ensures that every in-ring performer is fully licensed and compliant with state athletic commission requirements - on time, every time, with zero tolerance for error.
This is a full-time, dedicated replacement role that is critical to WWE's live event operations. The ideal candidate thrives in a fast-paced, deadline-driven environment, can manage multiple concurrent workflows, and is comfortable interacting with government bodies, talent, and internal stakeholders at all levels.
Key Responsibilities
Roster & Application Management

• Build and continuously update event rosters from match cards, including both ring names and legal names, cross-confirmed for each state commission.
• Complete state-specific licensing applications and all supplemental forms, including pregnancy affidavits, criminal history reporting forms, lawful presence forms, and state-specific physical forms.
• Pre-fill, send, and track applications through Adobe Sign; monitor outstanding signatures and follow up with Talent Relations and Talent Development

Medical Records & Documentation

• Request, retrieve, review, and organize physical examinations, bloodwork, passports, visas, identification documents, and other required supporting records.
• Re-verify medical currency for each event and maintain individual talent folders in Box.
• Scan, print, merge, label, and convert documents into the formats required by each state commission.

Deadline & Compliance Tracking

• Track numerous state deadlines and submission windows, including advance-filing requirements, non-business-day restrictions, and event-specific cutoffs.
• Manage same-day and emergency turnarounds for last-minute talent roster changes, including day-of or night-of additions requiring applications, medicals, identification, signatures, payments, and commission follow-up.
• Respond to cross-state and same-day emergencies, including preparing licensing for one state while supporting an event in another.

Event Coordination & On-Site Support

• Prepare cover letters, submission packets, FedEx and overnight shipments, and other event materials.
• Prepare for and coordinate day-of commission activity, including talent check-in, photo ID review, ring inspection, license verification, locker-room and medical-room checks, ambulance confirmation, physician coordination, security coordination, and state-specific compliance confirmations.
• Provide or coordinate on-site Legal coverage at select events, including early arrival, commission escort, all-access credentials, on-site communications, and real-time issue resolution.
• Close out events by collecting post-show reports, physician documentation, tax or venue forms, pregnancy waivers, and other commission-required materials

Financial Processing

• Process licensing fees, check requests, approvals, AP vendor coordination, and per-event payments.
• Monitor timing constraints such as check runs and Onbase.

Stakeholder Coordination

• Serve as a primary point of contact between Talent Relations, Talent Development, Medical, Finance, Operations, WWE physicians, state commissions, on-site inspectors, and event personnel
• Build and maintain direct working relationships with state athletic commissions, including negotiating commission-specific requirements as needed.

Qualifications
Required

• 2+ years of experience in a paralegal, legal administrative, or regulatory compliance role.
• Exceptional organizational skills with the ability to manage multiple high-priority deadlines simultaneously.
• Strong written and verbal communication skills, including professional correspondence with government agencies.
• Proficiency with Adobe Sign, Microsoft Office Suite, and document management systems (e.g., Box).
• Ability to work non-traditional hours, including evenings and weekends, in alignment with WWE's event schedule.
• Willingness to travel to live events on an as-needed basis.

Preferred

• Experience in sports, entertainment, or a regulated industry involving government licensing or compliance.
• Familiarity with state athletic commission requirements or similar regulatory frameworks.
• Experience with AP/financial processing systems such as OnBase.Notary certification or experience with legal document execution.

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