Intern 313 Presents Jobs (NOW HIRING)

Job Description Veteran's preference applies EEO Statement The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services. Non-Smoking The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment.

The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum. This is highly responsible administrative work performing a variety of functions in the Human Resources Department. Work is performed with discretion and initiative in carrying out department objectives efficiently and effectively under general supervision of the Human Resources Manager.

Essential Job Duties The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Talent Acquisition: Manages online recruitment process and maintains status of all job requisitions for all departments. Places advertisements on outside job boards as needed, develops supplemental questions in collaboration with hiring department; refers best qualified applicants for consideration. Practices proactive recruiting using online platforms and other tools.

Participates in panel interviews Attends career fairs, continually developing dynamic marketing and branding tools Develops and administers applicant testing procedures; calculates test scores and communicates results to applicant and management. Assists with providing interview questions and participates on interview panels for assigned departments. Manages pre-employment and onboarding process in a timely manner for all candidates: offer letters, background checks, E-verify, physicals and credit checks, if applicable.

Receives Employee Appointment forms from hiring department, ensures accuracy and forwards to Human Resources Analyst for processing. Assists in conducting orientation of new employees and ensures the completion and digital filing of all Federal, State and City mandated forms. Assists in recruiting and maintaining intern and apprentice programs, including establishing connections with career centers at local colleges, universities, and technical schools, and attending career fairs.

Presents employee training as assigned. Maintains the online applicant tracking system and the City's website for employment opportunities. Assists departing employees through the exit process, including conducting exit interviews Perform all functions and responsibilities according to the, Palm Beach County Code of Ethics and Florida State Statutes 112.313

Fosters positive employee relations and employee morale on a City-wide basis Employee Development and Engagement Oversees the Learning Management System and coordinates employee training and development for assigned departments. Assists with online Performance Management system, providing support and training. Supervises work of department's Staff Assistant and interns.

Works with all departments to performs job audits to develop and revise job descriptions. Assists in maintaining up-to-date job descriptions for all positions and managing the position control function in City's HRIS system. Provides reporting and analysis on human resources related data as required; compiles various administrative and statistical data pertaining to human resources operations; performs research as needed.

Prepares EEO-4 reports and EEOP Short Form reports. Measures effectiveness of affirmative action program through analysis of reports. Conducts compensation and benefits surveys, responds to other agencies' requests for pay, benefit and classification information.

Performs functions within the human resources department including training, maintaining soft benefits, volunteer program, and other employment-related activities. Assists with employee questions regarding rules and regulations, policies and procedures, and bargaining agreements to employees. Assists in conducting orientation of new employees and ensures the completion and digital filing of all Federal, State and City mandated forms.

Assists departing employees through the exit process, including conducting exit interviews. Participates in panel interviews as assigned. Coordinates DOT safety-sensitive drug testing; develops list of eligible employees, provides instruction and relevant and required information to employees and applicants.

Assists with researching and revising human resources policies. Responsible for SPIRIT recognition program: coordinating employee of the month process, representing Human Resources on SPIRIT Committee, planning special events. Coordinate and assist with assigned employee programs such as Employee Suggestion, Language Incentive, Service Awards.

Assist with labor relations and contract negotiations by taking minutes and drafting updates. Perform all functions and responsibilities according to the, Palm Beach County Code of Ethics and Florida State Statutes 112.313. Fosters positive employee relations and employee morale on a City-wide basis

Minimum Qualifications Must have an Associate's degree from an accredited college or university. Minimum of five (5) years professional and progressively responsible experience working in a human resources function. Must be computer proficient.

Considerable knowledge of recruitment methods, office terminology, procedures and routines including word processing. Strong math skills. Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience.

Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment. Ability to establish and maintain effective working relationships with elected officials, department officials, outside agencies, employees, and the general public.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues. A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications. Supplemental Information Physical Demands/Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms.

The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The noise level in the work environment is usually quiet. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.