Salary: $20.09 - $21.11 Hourly
Location : 110 E. La Habra Blvd., La Habra, CA
Job Type: Part-time
Job Number: 00487
Department: Human Resources
Opening Date: 07/22/2026
Closing Date: 8/5/2026 5:00 PM Pacific
Max Number of Applicants: 50
Description
ABOUT THE CITY:
City of La Habra is located at Orange County's northernmost corner; La Habra today is 7.3 square miles, with a population of nearly 62,000. A quiet bedroom community, it is conveniently located within an hour's drive of many beaches, mountain, and desert recreation areas. The City is known for the Tamale Festival, Corn Festival, Citrus Fair, and the Children's Museum and Depot Theatre. To learn more about the City of La Habra, please visit:
Definition:
Under the direction of the department manager, this position provides clerical support to the Human Resources department in a variety of areas and assignments.
Examples of Duties
Essential Duties:
- Maintains, organizes and updates confidential employee files, including general personnel records, Workers' Compensation and general liability documentation.
- Handles and processes sensitive and confidential Human Resources documents with high degree of discretion.
- Performs accurate data entry of employee information and human resources metrics.
- Provides backup and relief to Receptionist, answers and routes calls, provides excellent customer service.
- Sorts and distributes incoming and outgoing correspondence and mail; prepares and processes mailings.
- Provides routine office support, including answering phones, handling general inquiries, scanning documents, filing, and routing messages appropriate.
- Assists with record retention and secure document destruction in compliance with City policy and legal retention guidelines.
- Performs related duties and special projects as required.
Typical Qualifications
Qualifying Knowledge, Skills and Abilities:
- General knowledge of laws and regulations pertaining to local government operations.
- Ability to work independently and review and proofread own work to ensure error-free documentation.
- Demonstrated ability to handle sensitive, personal, and confidential information with discretion and professional integrity.
- Strong verbal and written communication skills with the ability to provide excellent customer service to employees and the public.
- Proven accuracy in data entry, filing systems, and document organization.
- Basic understanding of, or ability to quickly learn, standard Human Resources practices, records retention laws, and public sector confidentiality protocols (e.g., HIPAA, Personally Identifiable Information protections).
- Demonstrated experience using Microsoft 365 (Word, Excel, Outlook) and the ability to learn internal HRIS or database software.
Education and Experience:
- Education: High School Diploma or equivalent (GED). College level coursework in Human Resources, Business Administration, Public Administration, or a closely related field is highly desirable.
- Experience: Two (2) years general office experience, preferably within a Human Resources department or a municipal government setting. Bilingual (English/Spanish) preferred.
- Equivalent combination: Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered.
Supplemental Information
PHYSICAL AND MENTAL DEMANDS: The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms above and below shoulder level. The employee uses finger dexterity in order to operate computer hardware for extended periods of time. The employee is required to constantly sit and occasionally walk and stand to access counters, work areas and files; stoop, kneel, or crouch to access or place records or files; lift and carry records and documents, typically weighing less than 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
MENTAL DEMANDS: While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with staff, management, developers, contractors, consultants, and the general public.
WORK ENVIRONMENT: Standard office environment with continual exposure to computer screens. Essential and secondary functions require maintaining physical condition for light lifting carrying; sitting for prolonged periods of time.
This bulletin is not a contract, neither expressed nor implied. Any provision herein may be modified or revoked.
Below is a list of key benefits offered to part-time, seasonal, and limited service employees of the City of La Habra. This is only a summary. These benefits are not intended to replace or modify the legal plan documents on file in the Human Resources Department.
RETIREMENT:
The City provides a deferred compensation 457 plan administered by MissionSquare Retirement (formerly ICMA-RC).
Part-time employees may begin using accrued paid sick leave after 90 days of employment (Cal. Lab. Code § 246(c)). Use of accrued paid sick leave is limited to 40 hours or 5 days per year, in accordance with City policy and applicable California law (Cal. Lab. Code § 246(d)).
01
How many years of general office or administrative experience do you possess?
- None
- Less than 1 year
- 1 year
- 1 to 2 years
- 2 to 3 years
- 3+ years
02
Do you possess any experience in Human Resources?
03
Do you have experience working in a municipal setting or other public agency? If yes, make sure to include this in your application.
04
Describe any experience working in a Human Resources (HR) office. Include the HR functions you supported. If you do not have HR experience, indicate "None."
05
Describe your experience handling confidential records or sensitive information, including the types of records you maintained.
06
Describe your experience using Microsoft Word, Excel, Outlook, and any HRIS or database software.
07
Describe your experience providing customer service to employees or the public while maintaining professionalism and confidentiality.
08
Do you possess any of the following (check all that apply) :
- College coursework in Human Resources
- College coursework in Business Administration
- College coursework in Public Administration
- Bilingual (English/Spanish)
- None of the above
Required Question