Salary: $44,626.00 - $49,088.60 Annually
Location : Athens, TX
Job Type: Full-Time Staff
Job Number: 202600238
Department: Development & Communications
Opening Date: 07/16/2026
Closing Date: 7/29/2026 11:59 PM Central
Description
To provide comprehensive administrative, financial, and operational support to the Associate Vice President, Branch Campus Director, and Vice President, ensuring efficient departmental operations, effective communication, and the successful execution of campus events and activities. This role is essential in managing documentation, budgetary processes, and customer service while maintaining confidentiality and adhering to college policies. The position also plays a crucial role in supporting faculty, staff, and students by facilitating resources, coordinating schedules, and assisting with technical and logistical needs across the campus.
REPORTS TO:Associate Vice President/Director, or Appropriate Supervisor
Job Duties
- Provide comprehensive secretarial and administrative support to the Associate Vice President (AVP) or Branch Campus Director, including greeting visitors, managing calendars, and scheduling meetings, travel, and events.
- Handle filing, copying, scanning, faxing, and maintaining electronic documentation, including backups and shared server drives.
- Prepare and distribute memos, spreadsheets, reports, and other documents as requested.
- Take and distribute meeting minutes and maintain documentation related to Advisory Committee meetings.
- Maintain staff contact lists, office hours, and upload course syllabi and faculty vitae to the TVCC website as needed.
- Review and process purchase orders, invoices, and budget adjustments, ensuring funds are available.
- Assist with budget preparation and management, including monitoring grant budgets and processing invoices.
- Maintain records for vendors and assist with procurement processes.
- Oversee maintenance of department equipment and facilities, submitting repair requests and managing inventory.
- Arrange room reservations for classes and events, coordinating logistics with relevant departments.
- Administer departmental software, manage web pages, and maintain web content on the TVCC website.
- Collaborate with technical support teams to resolve issues and ensure system operation.
- Serve as the primary contact for classroom reservations, special events, and campus inquiries.
- Assist students, faculty, and the public with inquiries regarding account balances and college information.
- Manage and order office supplies, maintaining a balanced budget and tracking usage.
- Serve as a notary for college records if applicable and provide backup support as needed.
- Ensure confidentiality of information and compliance with college policies.
- Support the AVP or Branch Campus Director with tasks related to schedules, catalog changes, and graduation activities.
- Perform other duties as assigned by supervisory personnel, maintaining flexibility to accommodate departmental needs.
- Work assigned schedule and comply with timekeeping policies.
Qualifications
EDUCATION REQUIRED:
High school diploma or GED
PREFERRED:
Associate degree
EXPERIENCE REQUIRED:
Three (3) years of office experience
PREFERRED:
Experience in an educational environment
Knowledge and Skills
- Typing/Data Entry
- Software proficiency - Microsoft Office
- Operating equipment - office or otherwise
- Written and oral communication
- Interpersonal and customer service skills
- Attention to detail
- Time management
- Organization
1. Health Benefits
- Medical Insurance: Comprehensive plans through the Texas Employees Group Benefits Program (GEA), including various PPO and HMO options. Coverage includes preventive care, hospitalization, and specialist visits.
- Dental Insurance: Includes coverage for routine dental care, major procedures, and orthodontia.
- Vision Insurance: Coverage for eye exams, glasses, and contact lenses.
2. Retirement Benefits
- Retirement Plan: Defined benefit pension plan through the Texas Retirement System (TRS), offering a predictable monthly benefit upon retirement based on years of service and salary. Faculty and Administration have the choice of enrolling in the Optional Retirement Plan (ORP) or TRS.
- Optional Savings Plans: 403(b) and 457(b) plans available for additional retirement savings, with options for pre-tax and Roth contributions.
4. Insurance Benefits
- Basic Life Insurance: Employer paid benefit.
- Optional Life Insurance: Employer paid benefit of 2x annual salary, with option to purchase additional life insurance.
- Dependent Life Insurance and Accidental Death and Dismemberment Insurance: Additional life insurance options available for employee and/or dependents.
- Short-Term Disability Insurance: Employer paid benefit that provides income replacement for short-term disabilities due to illness or injury.
- Long-Term Disability Insurance: Provides ongoing support for long-term disabilities, ensuring financial stability during extended periods of inability to work.
5. Employee Assistance Program (EAP)
- Confidential Support: Access to counseling and support services for personal and work-related issues, including mental health support, financial advice, and legal services.
6. Professional Development
- Training Opportunities: Access to job-related training programs, workshops, and seminars to enhance skills and career growth.
- Tuition Reimbursement: Financial assistance for educational expenses related to job advancement and professional development.
7. Additional Benefits
- Flexible Spending Accounts (FSAs): Tax-advantaged accounts for eligible medical expenses and dependent care.
- Employee Discounts: Access to various discounts on products and services (ERS Beneplace).
- Paid Leave: Generous time off with vacation, sick, and/or personal leave available depending on classification.
01
Do you have a high school diploma or GED?
02
Do you have three (3) years of office experience?
Required Question
