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Executive Receptionist Jobs in Santa Rosa, CA (NOW HIRING)

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Executive Receptionist information

See Santa Rosa, CA salary details

$5

$26

$39

How much do executive receptionist jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for executive receptionist in Santa Rosa, CA is $26.49, according to ZipRecruiter salary data. Most workers in this role earn between $23.12 and $28.12 per hour, depending on experience, location, and employer.

What is the difference between Executive Receptionist vs Administrative Assistant?

AspectExecutive ReceptionistAdministrative Assistant
Primary RoleGreeting visitors, managing front desk, handling callsSupporting office tasks, scheduling, document management
Work EnvironmentFront office, reception areaOffice, various departments
Required SkillsCommunication, customer service, organizationOrganization, multitasking, computer skills
Common CertificationsNone mandatory, but reception or customer service experience helpfulAdministrative certifications optional

While both roles support office operations, an Executive Receptionist primarily manages front desk duties and guest interactions, whereas an Administrative Assistant provides broader administrative support across departments. The roles often overlap in skills like communication and organization, but their focus areas differ based on responsibilities and work environment.

How does an executive receptionist typically collaborate with senior leadership and other departments?

An Executive Receptionist often serves as a key liaison between executives, clients, and internal teams. In this role, you’ll manage sensitive communications, coordinate meetings, and facilitate the flow of information to ensure executives are well-prepared and informed. Collaboration with departments such as HR, Facilities, and IT is common when organizing events, onboarding visitors, or troubleshooting office issues. Strong interpersonal skills and a high level of discretion are essential, as you'll frequently interact with senior leadership and external stakeholders.

What are the key skills and qualifications needed to thrive as an executive receptionist, and why are they important?

To thrive as an Executive Receptionist, you need excellent organizational skills, professional communication abilities, and prior experience in administrative or front desk roles. Proficiency with office software like Microsoft Office Suite, phone systems, and scheduling tools is typically required. Exceptional interpersonal skills, discretion, and a polished demeanor help build strong relationships and represent the organization positively. These capabilities are vital for ensuring smooth office operations, making a positive first impression, and supporting executive-level staff effectively.

What is an executive receptionist?

Executive Receptionists are administrative professionals who manage front-desk operations, greet visitors, handle calls, and provide support to executives within an organization. They often coordinate meetings, manage schedules, and ensure efficient communication between executives and clients or staff. Their role is crucial in maintaining a professional and welcoming environment, often serving as the first point of contact for important guests and stakeholders.
What are the most commonly searched types of Receptionist jobs in Santa Rosa, CA? The most popular types of Receptionist jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Executive Receptionist jobs? Cities near Santa Rosa, CA with the most Executive Receptionist job openings:
Executive Receptionist jobs near you
Infographic showing various Executive Receptionist job openings in Santa Rosa, CA as of June 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 100% Physical job distribution, with an average salary of $55,106 per year, or $26.5 per hour.

Operations and Administration Director

Brightwater Senior Living

Santa Rosa, CA • On-site

$77K/yr

Full-time

Re-posted 20 days ago

Job description

Description
Santa Rosa Hills - A Brightwater Senior Living Community
Lead with Purpose, Inspire with Passion!
Are you an experienced Operations and Administration leader with a strong background in management, administration, and team leadership? Do you thrive in an environment that values teamwork, professionalism, and resident-centered service? If so, Santa Rosa Hills, a Brightwater community, invites you to apply for our Operations and Administration Director position!
At Brightwater, we take pride in offering exceptional engagement, dining, and health support services while fostering a warm and welcoming community. We are looking for an organized, compassionate, and driven professional who will directly oversee Dining Services, Business Office, and Community Engagement to ensure an unparalleled experience for our residents.
Position Summary
As the Operations and Administration Director, you will work closely with the Executive Director to develop and maintain efficient processes and systems that enhance the resident experience. This role requires strong leadership, problem-solving skills, and a proactive approach to community operations.
Your key responsibilities will include overseeing administrative and dining services operations, ensuring adherence to budgets and policies, and supporting team members to uphold Brightwater's high standards of service.
Key Responsibilities
Leadership & Team Development
  • Recruit, hire, supervise, evaluate, and support Dining Services, Administrative, and Community Engagement teams.
  • Conduct weekly department meetings and ensure alignment with community goals.
  • Oversee work schedules, employee training, and performance expectations.
  • Promote a positive, team-oriented work culture focused on resident satisfaction and employee growth.

Resident & Community Engagement
  • Ensure all Experience Systems are followed to enhance resident engagement and quality of life.
  • Support team members in creating meaningful programs and experiences for residents.
  • Assist with community tours and resident move-in processes as needed.

Operations & Compliance
  • Oversee business office functions, including accounts receivable, accounts payable, payroll processing, and clerical support.
  • Ensure compliance with accounting, budget, and dining services protocols.
  • Monitor community operations and assist with emergency staffing needs if required.

Front Desk & Administrative Support
  • Supervise Administrative Assistants, Receptionists, and Bus Drivers to ensure excellent customer service.
  • Maintain a professional, welcoming atmosphere for all residents, families, and visitors.
  • Oversee reception area operations, including scheduling, phone management, and visitor assistance.

Dining Services Oversight
  • Lead front-of-house dining services personnel, ensuring exceptional dining experiences for residents.
  • Ensure adherence to food service standards, hygiene, and customer service protocols.
  • Assist with dining service operations when necessary, including seating, serving, and addressing resident concerns.

Qualifications
  • Minimum 2 years of management experience in administration, hospitality, dining services, or senior living.
  • Strong leadership, interpersonal, and communication skills.
  • Ability to maintain confidentiality and professionalism in all aspects of the role.
  • Experience with budget management, employee supervision, and operations oversight.
  • CPR and First Aid certification (or willingness to obtain).
  • Compliance with state or provincial certification requirements.

Why Brightwater?
At Brightwater Senior Living, we believe that the smallest moments make the biggest difference in our residents' lives. Our communities are designed to adapt to residents' needs-and we rely on dedicated, compassionate professionals like you to bring that vision to life.
What We Offer:
A supportive, team-driven work environment
Opportunities for career growth and professional development
The chance to truly impact the lives of seniors every day
Diversity & Equal Opportunity Commitment
Brightwater Senior Living is an equal-opportunity employer dedicated to fostering an inclusive and diverse workplace. We make all employment decisions based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, national origin, age, marital status, disability, gender identity, sexual orientation, military status, or any other protected status. We are committed to maintaining a workplace where everyone feels valued, respected, and empowered to succeed.
Join Our Team!
If you are a proactive, organized, and people-focused leader who is passionate about creating exceptional experiences for residents and team members alike, we encourage you to apply today!

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