$65,000 - $85,000 a year
Position Summary
The Staff Accountant / Bookkeeper supports day-to-day accounting operations with an emphasis ongeneral ledger accuracy, month-end close support, job costing, and AR/AP execution. This role partners closely with operations, project managers, and vendors to ensure invoices, customer billings, and job costs are recorded correctly and on time, supporting reliable financial reporting and project profitability. The structure and expectations for reporting cadence, controls, and construction-style accounting align to the standards reflected in your leadership-role examples.
Key Responsibilities
--Prepare and post routine journal entries (accruals, prepaids, payroll entries, equipment/fuel allocations, etc.).
--Maintain accurate general ledger coding and support chart-of-accounts discipline.
--Perform monthly account reconciliations (cash, credit cards, AR, AP, inventory/materials clearing, payroll liabilities, etc.).
--Support month-end close by preparing schedules and variance explanations for leadership.
--Code vendor bills, subcontractor invoices, and labor allocations to the correctjob, phase, and cost code.
--Track and analyze job cost performance to support gross margin visibility.
--Maintain job setup data (job numbers, customer/site info, cost codes, tax settings).
--Assist with job closeout accounting (final vendor true-ups, cost reclassifications, job profitability summaries).
--Process vendor invoices with accurate coding, documentation, and approval workflow.
--Match invoices to purchase orders/receipts where used.
--Support weekly payment runs and maintain clean vendor files.
--Coordinate subcontractor payments and compliance documentation, including lien waivers and retainage tracking where used.
--Prepare and send invoices.
--Post customer payments, maintain AR subledger integrity, and help drive collections with operations.
--Resolve billing issues (incorrect PO, job address, tax handling, missing approvals).
--Support cash-flow visibility by ensuring timely posting of AP, AR, and bank activity.
--Assist with internal controls (segregation of duties, audit trails, approval documentation).
--Improve accounting workflows (standardized coding, recurring entries, close checklists, job-cost cleanup).
--Support payroll processing by validating job labor allocations, time coding, and payroll reconciliations.
--Maintain payroll-related schedules and assist with compliance reporting if relevant.
Key Performance Indicators (KPIs)
--Close Support Timeliness:assigned close tasks completed by day 5-7 of business month-end
--Reconciliation Quality: 98% reconciliation accuracy; issues resolved within 5 business days
--AP Timeliness: 98-99% invoices entered within 2 business days of receipt; payment run readiness on schedule
--AR Hygiene:unapplied cash kept near zero; billing errors corrected within 48 hours
--Job Cost Accuracy: 98% of transactions coded to correct job/cost code by month-end
Required Qualifications
--Bachelor's degree in accounting, finance, or related field.
--5+ years of accounting experience (construction/trades such as roofing, HVAC, plumbing strongly preferred).
--Working knowledge of GAAP fundamentals and clean close practices.
--Proficiency with Excel (pivot tables, lookups, basic formulas).
--Comfort working in QuickBooks.
--High attention to detail; able to manage multiple deadlines with minimal supervision.
Preferred Qualifications
--Experience with job costing, cost codes, and project-based accounting.
--Familiarity with lien waivers/retainage.
--Prior experience supporting audits and working with external CPAs.
Working Style & Core Competencies
--Accountability and follow-through on deadlines
--Clear communication with operations and vendors/customers
--Problem-solving mindset
--Discretion with sensitive financial and payroll information
