Assistant Labeling Envelopes Jobs in Indiana (NOW HIRING)

POSITION:   Guidance Office Secretary

REPORTS TO:  Building Administration

SALARY RANGE:   $17.00 per hour

HOURS OF WORK:  8 hours per day/205 days per school year  

Job purpose
Maintain employer compliance and employee communication regarding student records.
Duties and responsibilities
 Enroll new students into student management software (PowerSchool)

1. General Guidance Office paperwork (labeling, sorting for testing, etc)
2. File ILEARN/SAT paperwork
3. Assist with grade changes, storing grades, and printing report cards
4. Prepare the Honor Roll and awards list
5. Prepare Guidance Office parent mailing envelopes
6. Assist in organizing community involvement
7. 21st Century Scholarship paperwork distribution
8. Build/help build school schedule
9. Enter Dual Credits Earned at the end of the year
10. Scan student documents into Docuware at withdrawal
11. 30A Report
12. Parent/Teacher Conferences - set up and be at
13. Finalize transcripts for graduates at year-end and upload them to Docuware and Parchment, send to colleges as requested for enrollment
14. Help finalize the Graduation Tab in PowerSchool at year-end for state reporting
15. Graduation verifications and Disability claims via fax, email, and parchment.
16. Graduation- help with seating assignments and other misc. tasks to be prepared for the ceremony (order diplomas)
17. All other duties assigned

 
Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Qualifications include:
Education

• High School Diploma/GED, Business college training; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Specialized knowledge
  • PowerSchool knowledge is a plus

Skills
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of school employees or parents.
Mathematical Skill: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Abilities

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Other Skills
  • Must be proficient in the use of computers for various office applications.  Ability to type accurately at a minimum speed of 50 words per minute.  Employees should also be able to use the machines, tools, equipment, and work aids which may be representative, but not all-inclusive, of those commonly associated with this type of work, i.e., copier, calculator, postage meter, laminator, binding machine, check folder, and other equipment as made available by the school corporation.
• Professional Certification
  • Valid state driver's license - operator permit
• Experience
  • 1- 3 years in a secretarial position preferred.

                             
Working conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually moderate.
The working environment is mainly indoors other than routine errands.
Physical requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, and taste or smell.
The employee must frequently lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Direct reports
None