Sterling Administration

Accounts Receivable/Payroll Specialist

Sterling Administration is looking for an Accounts Receivable/Payroll Specialist who is a self-

motivated individual with a strong background in accounting and payroll. This position will onsite

in our Oakland office full-time then moving to a hybrid (3/2) schedule after training is complete.

Position Description

The Accounts Receivable (AR) / Payroll Specialist supports Sterling’s financial operations by

managing end‐to‐end accounts receivable processes and processing payroll on a semi‐monthly

pay schedule. This role ensures accurate billing, reconciliations, collections, and payroll

processing while maintaining compliance with multi‐state payroll requirements. The AR/Payroll

Specialist works closely with internal teams and handles sensitive financial and employee

information with a high level of accuracy, professionalism, and discretion.

Key Responsibilities

• Process semi‐monthly payroll, including wages, overtime, bonuses/commissions, and
• statutory and voluntary deductions.
• Review and validate employee time records, pay rates, banking information, and payroll-
• related personnel changes in partnership with Human Resources.
• Ensure compliance with federal, state, and local payroll tax laws and labor regulations
• across a multi‐state workforce.
• Prepare payroll‐related journal entries and ensure accurate posting to the general
• ledger.
• Process and reconcile payroll deductions and payroll feeds to third‐party benefit
• administrators and vendor platforms.
• Support core accounts receivable functions, including invoice review, adjustments,
• payment posting, and reconciliations.
• Assist with revenue data transfers from Sterling’s Asset Management system (SAM) to
• the accounting system.
• Monitor aging reports and partner with internal teams to address discrepancies, payment
• issues, and customer inquiries as needed.
• Support monthly and year‐end close activities, including journal entries and
• reconciliations.
• Participate in cross‐training and assist with special projects to support finance team
• continuity.
• Handle all information with a high level of accuracy, discretion, and confidentiality.
• Qualifications
• Certification or degree in Accounting, Finance, or a related discipline.
• 3–5 years of progressive experience in BOTH Payroll and Accounts Receivables
• required.

• Strong communication, customer service, organization, problemsolving, and attention to
• detail skills.
• Broad experience working with accounting systems and ERPs.
• Proficiency with payroll systems and payrollrelated processes.
• Ability to thrive in a fastpaced, deadlinedriven environment.
• Excellent interpersonal, written, and verbal communication skills.
• Comfort troubleshooting system issues and navigating technical challenges.
• Demonstrated ability to handle sensitive information and maintain strict confidentiality.

Pay Benefits

• Salary: TBD
• Health Insurance
• Employer HSA Contribution
• Vision Insurance
• Dental Insurance
• Group Term Life Insurance
• 401k with Safe Harbor Match
• Employee Stock Ownership Plan (ESOP)

Company Description

Sterling Administration, founded in 2004 by Cora Tellez, was a pioneer in the HSA industry and

today is considered to be among the top HSA administrators in the country. We are an

independent, financially self-sustaining, privately-held company that specializes in administering

health savings accounts (HSAs), health reimbursement arrangements (HRAs), flexible benefit

plans (FSAs) premium only plans (POPs), and COBRA. “Our vision at Sterling is to improve the

way consumers pay for healthcare, leading to personal savings and medical cost abatement.”

Sterling is a proud Equal Opportunity Employer. We are dedicated to a policy of non-

discrimination on the basis of race, color, gender identity, gender expression, age, sex, religion,

national origin, disability, veteran status or any other characteristic protected by applicable law.