Salary: $26.38 - $36.18 Hourly
Location : Menasha Utilities, 321 Milwaukee Street, Menasha, WI
Job Type: Full-Time
Job Number: 2026-2
Department: Customer Service
Division: Insight Customer Service
Opening Date: 06/05/2026
Closing Date: 6/26/2026 4:00 PM Central
Summary of Job
This is responsible customer service and clerical work involving extensive customer communications and related work of calculating, issuing, explaining, and adjusting customer utility bills for services rendered.
Work involves responsibility for receiving customer requests for connects/disconnects of service and preparing and maintaining billing records. Work includes billing and accounts receivable along with the performance of various customer service clerical activities. All work is performed on a PC based network system using Microsoft Office and the NorthStar billing software. Work is performed independently within established policies and procedures and is reviewed by the Customer Service Manager through conferences, review of records, and results obtained.
Acts as liaison between Menasha Utilities and City of Menasha with regard to sewer & stormwater updates and monthly billing. Provides monthly reports and communication to City of Menasha Engineering and Public Works department.
Essential Duties and Responsibilities
Codes customer accounts; prepares information for old and new accounts; handles customer complaints; prepares utility bills for mailing; and reviews audit reports.
Maintains, updates, and reconciles Accounts Receivable data for electric, water, stormwater and sewer accounts, processes disconnections, and notifications to customers and landlords.
Calculates, enters, and prepares adjusted bills due to meter reading and/or other errors; calculates, revises, and reviews budget accounts.
Enters adjustment data into proper accounts, and visually verifies data entered against source information.
Public contact with customers, landlords, realtors, and other utility companies in obtaining and providing information on customer accounts.
Works with City of Menasha Health Department and customers with medical alert issues.
Reconciles delinquency data and communicates with collection agencies.
Issues service orders to field staff through Northstar billing software.
Prepares delinquent accounts to be added to annual property tax listing. Works with department staff on disconnection process.
Clerical duties including counter duties such as collecting payments via various methods, reconciling and preparing deposits for the bank.
Prepares monthly billing for large industrial customers.
Works with Electric Distribution and Water Distribution to verify accounts and meters. Ability to identify issues in this process.
Performs related work as required.
Qualifications
Designs Utility reports using the computer system. Ability to learn the operation of the NorthStar billing system. Excellent computer knowledge and skills including Microsoft Office.
Knowledge of Utility billing and accounts receivable methods and procedures, including cash management and billing reconciliations.
Must be TEAM and Customer Service oriented and able to establish and maintain effective working relationships with superiors, other employees, and the public.
Ability to communicate effectively, orally, and in writing.
Ability to make moderately complex decisions in accordance with established policies and procedures.
Ability to perform data entry operations rapidly and accurately.
Considerable knowledge of general office practices and procedures.
Must possess and maintain a valid State of Wisconsin Drivers License.
Job Knowledge, Skills and Abilities
High school graduate, plus at least 1 year post education and 4-5 years in Accounting, Utility billing, Customer Service and the operation of computer systems, or any equivalent abilities and skills listed above.
Knowledge of PSC regulations as they apply to Municipal utilities.
Health Insurance
Group Health Insurance - Robin Health Partners (Focused Network)
In Network Deductible - $3,700 single/$7,400 family
Out of Network Deductible - $10,000 single/$20,000 family
In Network Out of Pocket - $5,900 single/$11,800 family
Out of Network Out of Pocket - $30,000 single/$60,000 family
Group Health Insurance - Robin Health Partners (Select Network)
In Network Deductible - $3,400 single/$6,800 family
Out of Network Deductible - $10,000 single/$20,000 family
In Network Out of Pocket - $3,400 single/$6,800 family
Out of Network Out of Pocket - $30,000 single/$60,000 family
Premiums - 97% paid by employer
Wellness-in Network covered 100%
H.S.A.
Accounts are established by Utility at Associated Bank
Employer Contribution to H.S.A.-$1,750 single/$3,500 family
Employer Contribution is pro-rated based on month eligible for health insurance
Employee can contribute additional funds in the H.S.A. subject to the annual cap
OR
Cash Option in lieu of group health insurance benefit-annual amount $3,000 single/$5,000 family pro-rated based on month eligible for health insurance
Dental and Vision Insurance - Delta Dental
50% premium paid by employer.
Holidays-there are 8 recognized holidays:
New Year's Day Thanksgiving
Memorial Day Day after Thanksgiving
Fourth of July Christmas Eve Day
Labor Day Christmas Day
Floating Holidays-there are 5 floating holidays for full time employees
Life Insurance- Administered by Securian Financial Group through the Wisconsin Retirement System. The premium is based upon wage and age, and is paid through payroll deduction. Employee can purchase up to 4x their salary and also purchase up to 2 units of spouse and dependent coverage. (Each unit = $10,000 spouse and $5,000 each dependent)
Deferred Compensation Program - a 457k Program, can defer up to $23,500, per year pre-tax, those over 50 can contribute an additional $7,500. Administered by Wisconsin Deferred Compensation
WRS - Wisconsin Retirement System member and rate set for 2026 is 7.2% for employer and employee.