Performs judicial and legal support, administrative, clerical, financial, cash handling, and customer service functions in one or more areas of the court.
1. Prepares and processes cases such as misdemeanor, civil traffic, parking violations, and other civil matters in compliance with legal requirements and procedures.
2. Performs tasks such as preparing and canceling warrants and summonses. Reports convictions to other agencies.
3. Assists judges, attorneys and defendants in the courtroom, preparing handwritten motions, orders, and sentencing documents for the court record.
4. Assists public at information counter and on the telephone, resolving various levels of customer service needs.
5. Enters, edits, and retrieves data utilizing court-specific computer software.
6. Performs file management functions including alphabetical and numerical case filing, creating new case files, tracking case files, matching documents to case files, and researching record requests.
7. Audits and verifies court-specific software data against case files for discrepancies and takes corrective action.
8. Reviews court case files for accuracy and completeness, determines next appropriate action and forwards files for proper handling.
9. Monitors cases for compliance with court orders including restitution, jail time, defensive driving school attendance, counseling, and community service.
10. Collects, posts, and balances fines, fees, and bonds. Reconciles daily cash transactions using court-specific computer software and Microsoft Excel.
11. Sorts and separates internal, external, and hand delivered correspondence and case documents.
12. Effectively interacts with prisoners, defendants, and victims of crime in potentially volatile situations.
13. Performs other related duties as assigned.
Minimum Qualifications & Special Requirements:
Two years of college education or two years of experience in one or more of the following areas: records retention, cashiering, or criminal justice.
City Code, Arizona court system, Arizona Revised Statutes, Arizona Rules of Civil and Criminal Procedures, and legal terminology.
AZTEC orAJACSsoftware experience
Use of personal computer, MS Windows, MS Excel, MS Word, MS Outlookand court-specific software and computer systems
Effective interpersonal relations
Word-processing and spreadsheets to create letters, forms and reports
Mathematics including addition, subtraction, multiplication, division and percentages
Make independent decisions following established procedures, manuals, and codes
Follow written and oral instructions
Read, understand, and accurately complete legal forms and documents
Interpret and follow complex rules, regulations and procedures
Apply legal terminology pertinent to court activities and procedures
Provide quality customer service and handle difficult public contact situations
Communicate effectively verbally and in writing
Establish effective working relationships with City staff and the general public
Operate office equipment including personal computer, copier, fax and courtroom tape recorders
Work varied hours utilizing flex scheduling
*Any equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.*
*Job Title:* Court Clerk - 30 Hrs
*Closing Date/Time:* Continuous
*Salary:* $35,141.00 - $52,712.00 Annually
*Job Type:* Part Time
*Location:* City Hall 5850 W. Glendale Ave., Arizona