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Posted on

IT & Marketing Administrative Assistant

WVC in Henderson, NV, USA

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type


The MarTech Administrative Assistant is responsible for providing high-level administrative support to the IT and Marketing department. The person in this role will conduct research, prepare statistical reports, handle information requests and perform clerical functions such as coordinating exhibits, general administrative tasks, correspondence, arrange conference calls and schedule meetings.


Core Responsibilities

· Read and analyze incoming email, submissions and reports to determine their significance and plan their distribution needs

· File and retrieve organizational documents, records and reports

· Prepare and review calendar and schedules

· Prepare meeting requirements

· Data entry

· Assist in coordinating activities, meetings, appointments, and handles all correspondence, filing, etc.

· Assist the marketing team as needed with promotions, exhibits, etc.

· Assist IT team as needed

· Prepare reports and other documentation for the events team and upcoming events

· Acts as a liaison with other departments and outside agencies

· Handles confidential and non-routine information and explains policies when necessary

· Types and designs correspondence, charts, tables, graphs, business plans, etc.

o Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

· Expense reporting using Concur

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


Education and Experience

· Must have a leadership mentality

· Must be self-motivated

· Must be proficient in all facets of MS Office

· High School Diploma; Associate’s degree or bachelor’s degree in related field preferred

· Technological proficiency preferred

· Familiarity with databases, and troubleshooting/tracing of errors preferred

· Knowledge of generally accepted IT and Marketing principles and procedures preferred


Working Hours

This position requires the ability to work a schedule in accordance with business needs. This position is required to work a routine schedule of 40 hours per week. Additionally, this position may require working occasional overtime, weekends and holidays.

Physical Requirements and Qualifications

The daily duties of this position are not physically demanding however, the position does require sitting, standing, walking, use of fingers and hands, stooping, bending, reaching, and lifting.

During the organization’s Annual Conference, the duties of this position will change and the level of activity will increase, with the amount of time spent standing and walking being heavier than normal.

Work Environment

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is low to moderate.

Safety in the Workplace

Every team member has the responsibility of providing a safe work environment by following all safety policies & standards, completing specified safety training, immediately correcting hazards & unsafe conditions or reporting conditions to the Manager on duty and/or the Human Resources Assistant, and working safely as not to endanger themselves, co-workers, vendors, or customers. Team Members must follow all laboratory safety policies and participate in safety education programs.

WVC is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.


About WVC:

Since 1928, WVC has provided comprehensive, progressive and practical continuing education opportunities to veterinary professionals from all over the world. We are proud to deliver valuable information regarding the latest methodologies to help enhance both animal and human health.

From the Annual Conference, where the best and brightest congregate for five days, to the hands-on, year-round training at the Oquendo Center, WVC is dedicated to providing quality, interactive education.

We are proud to announce that WVC was voted one of NPT's Best Nonprofits to work for in 2018!

Company website:

Company address: 2425 E. Oquendo Rd. Las Vegas, NV 89120

Posted date: 11 days ago

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