Under direct supervision of the Accounting Manager, the Accounting Supervisor oversees the day-to-day operations of the accounting office roles. Accounting functions include, but are not limited to, accounts receivable, accounts payable and electronic 1099 reporting, payroll and related reporting, 401k reconciliations and annual census reporting, worker’s compensation reporting, sales tax reporting, daily and monthly journal entries, bank reconciliations, monthly financial reports on a full accrual basis. The Accounting Supervisor will also assist with preparation and monitoring of the annual budget as well as the required schedules and reports and closing out for the required annual external financial audit.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Understand in depth the lines of business within WVC, how they function and how they are recorded in the financial records.
Train, supervisor and review the work of the accounting Team Members
Assist with reconciling accounts payable records, including hundreds of W-9’s and foreign payee forms, as well as issuing 1099 forms and electronically submitting required forms to the appropriate government agencies on time.
Prepare payroll prior to submission to payroll processing company. Assist other team members with payroll calculations, questions, and explanations of laws. Assist in reconciling Payroll Company reports to actual payroll records for accuracy.
Understand and assist with 401k reporting and preparation of 401k annual census.
Understand and assist with worker’s compensation reporting, reconciliations and annual audit requirements.
Understand and prepare monthly state sales and use tax reports.
Understand and prepare monthly accrual entries in order to close out the books within 10 days of each months end.
Assist with bank reconciliations as needed.
Assist in preparing annual financial audit schedules and other tasks related to the audit.
Assist in preparing and monitoring the annual budget for the Organization.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
SKILLS AND QUALIFICATIONS
Education and Experience Requirements
Bachelor’s Degree in Accounting or related field required.
Five or more years of high level nonprofit, job cost accounting or other related cost accounting required.
GAAP (Generally Accepted Accounting Principles
Certified bookkeeper, CPA preferred
Thorough understanding of all accounting office roles and functions required.
Thorough working understanding of QuickBooks and all of its modules required.
Familiarity with various database financial reports and troubleshooting/tracing of errors preferred.
Public accounting experience preferred.
Audit or full charge bookkeeping experience preferred.
OTHER POSITION DETAILS
This position requires the ability to work a schedule in accordance with business needs. This position is a fulltime exempt position.
Physical Requirements and Qualifications
The daily duties of this position are not physically demanding however, the position does require sitting, standing, walking, use of fingers and hands, stooping, bending, reaching, and lifting.
During the annual conference the level of activity may increase and the amount of time spent standing and walking may be heavier than normal.
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Any work done remotely must be preapproved by the CFO. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is low to moderate.
Safety in the Workplace
Every team member has the responsibility of providing a safe work environment by following all safety policies & standards, completing specified safety training, immediately correcting hazards & unsafe conditions or reporting conditions to the Manager on duty and/or the Human Resources Director, and working safely as not to endanger themselves, co-workers, vendors, or customers. Team Members must follow all laboratory safety policies and participate in safety education programs.
WVC is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.
Since 1928, WVC has provided comprehensive, progressive and practical continuing education opportunities to veterinary professionals from all over the world. We are proud to deliver valuable information regarding the latest methodologies to help enhance both animal and human health.
From the Annual Conference, where the best and brightest congregate for five days, to the hands-on, year-round training at the Oquendo Center, WVC is dedicated to providing quality, interactive education.
We are proud to announce that WVC was voted one of NPT's Best Nonprofits to work for in 2018! http://www.thenonprofittimes.com/news-articles/leadership-stability-organizational-flexibility-fundamental-2018-top-nonprofits-work/