W Services Group, LLC. is looking for an experienced Accounts Payable clerk who is detail-oriented with a minimum of 2 years of experience. The ideal candidate will process high volume of transactions for both our clients and contractor partners. In addition, the candidate must have knowledge of general accounting principles and be proficient at MS Excel. The applicant should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. The candidate should have strong oral and written communication skills both internal in the organization as well as with our contractor partners.

Detailed Responsibilities:
  • Sorting and stamping incoming mail.
  • Match corresponding paperwork to incoming invoices.
  • Filing/scanning of paperwork and paid invoices.
  • Processing high volume of vendor/client invoices utilizing our windows based “proprietary” system.
  • Stuff and mail outgoing payments.
  • Research and resolve all vendor invoice discrepancies.
  • Assist Accountant with posting ACH payment transactions.
  • Assist Accountant with reconciling AMEX/Visa Accounts.
  • Special Projects as assigned.
Job Requirements
  • Minimum of 2 years of experience in accounts payable or bookkeeping
  • Ability to work under pressure, handle varying workloads and manage multiple tasks in a fast paced environment
  • Able to process high volume of invoices per week
  • Ability to prioritize workload to allow for the expedited processing / follow-up on rush items
  • Proficient in MS Word / Excel with formulas and pivot tables
  • Detail oriented, professional attitude, reliable individual without attendance issues
  • Ability to interact both with employees and vendors in a professional manner
  • Ability to be an effective team member and display initiative
  • Strong work ethic and attention to detail is required
Benefits of Working at The “W”
  • Competitive compensation
  • Career development and advancement opportunities
  • Business-casual attire Monday – Thursday; casual day on Friday
  • Excellent benefits including Medical, Dental and Vision
  • Friendly, open and team oriented work atmosphere

About W Services Group:

W Services Group, LLC, located in Northport, NY; provides cleaning, flooring and emergency services to the retail community. We are founded on the principles of a family business atmosphere of caring, listening, respecting, trusting and believing in strong business morals. Our commitment to our clients is simple. Provide and execute quality services with supervised active management, while maintaining a customer centric business model. We value customer retention and relationships first and foremost. We know successful programs are created when there is understanding, communication and a partnership with both our customers and our employees. Today W Services has over 200 employees and works with 800 plus carefully selected contractor partners. With combined retail experience of over 50 years of floor maintenance, refinishing, and replacement, W Services Group is the expert within the industry. We are a cleaning and flooring company. Our Cleaning division manages all janitorial, floor care, specialty cleaning projects like grand openings, construction clean ups, high dust services, etc., emergency clean-ups, and materials. The Flooring division manages all installation, repairs, refinishing, and materials. We currently provide cleaning, flooring, and emergency services for approximately 25 retailers, specializing in the development of open to close programs for their clients locations. The employees who make up the team at W Services Group all have varying years of experience in the retail services market. The individual experience levels range from 5 to 25 years per employee working exclusively in developing, rolling out, and successfully managing cleaning, repair and installation projects and programs for national specialty retail chains. We have a full understanding of the retailers need to have high quality services performed by qualified technicians who have been properly trained and performance assessed through documented training and follow up programs. Our structure is designed around our customers. It is a basic organic approach where our personnel are empowered to make decisions and resolve issues in order to achieve a high level of customer satisfaction in a rapidly changing environment.

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