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Administrative Assistant - Front Office Coordinator

Topa Insurance Company in Calabasas, CA, USA


$35,000 to $44,850 Annually

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type


Reporting directly to the Executive Assistant to the President and CEO, the Administrative Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.


  • Answer phones, direct calls to appropriate department, or take clear and concise messages
  • Receive visitors by greeting, directing and announcing them appropriately
  • Provide administrative support to executive team
  • Provide back up support to Executive Assistant
  • Manage calendars, arrange travel, meetings and conference calls
  • Process expense reports
  • Purchasing support
  • Assist with document preparation; copy, scan and email documents
  • Electronically store and maintain folders of business documents
  • Mail processing, distribute mail, sign for all packages, and deliver packages to recipient
  • Prepare FedEx and UPS labels, arrange pick-up or deliver to nearest drop-off location
  • Special projects and other duties as assigned
  • Maintain the highest levels of confidentiality and discretion


  • 3-5 years of experience as an administrative assistant
  • Possess professional image, and enthusiasm in customer service
  • Strong attention to detail and problem-solving skills
  • Excellent time management skills and the ability to prioritize work
  • Strong organizational skills with the ability to multi-task
  • Proficiency in MS Office (Outlook, Word, Excel and PowerPoint, in particular)

Topa Insurance Company

About Topa Insurance Company:

Topa Insurance Company is a growing boutique specialty insurance carrier in Calabasas, California, with more than 30 years of service in the industry. Our highly engaged employees enjoy a modern, collaborative work environment with on-site fitness. Our top notch management team encourages professional development and achievement, with a commitment to make Topa Insurance an employer of choice. We embrace diversity, believe in, recognize and celebrate our people. Our values of respect, integrity, community, accountability and innovation drive our team. We offer a variety of flexible work schedules and shared incentives built around corporate goals and objectives. Our comprehensive benefits plan includes up to 20 PTO days a year for first year team members, as well as annual time off for charitable activity. We want innovative team members who are eager to excel to join our team.

Company website:

Company address: 24025 Park Sorrento, Suite 300, Calabasas, CA 91302

Posted date: 11 days ago

View all Jobs at Topa Insurance Company