“Great team, community involvement and rewarding experiences!”
POSITION TITLE: ASSOCIATE DIRECTOR OF PROGRAM, Sports Information Systems
REPORTS TO: VICE PRESIDENT, Program
EDUCATION/EXPERIENCE REQUIREMENT: Bachelor Degree from an accredited college/university in Physical Education, Sports Management, Recreation, Special Education, a related field or equivalent is desired. Sufficient formal or informal training experience in Database Management Systems (DBMS) administration, including data entry, maintenance, database design, and analysis, as well as experience as a database manager or database administrator is preferred. Prior experience as an athlete or coach and experience as a Special Olympics volunteer is preferred.
MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:
Utilizing information technology systems, methods, and vendors; responsible for the planning, implementation, and coordination of an aggressive sports data system with a focus on accuracy and system integrity for records and processes with support for local and remote operations.
Ability to communicate effectively, possess good organizational skills, utilize technical procedural writing skill, ability to mentor and train field staff, and be able to work collaboratively in a team environment.
Professional experience providing customer service helpful.
Ability to manage data within a complex database required.
Computer proficiency required, including Microsoft Office and database applications.
Event or Project based database support
Excellent verbal and written communication skills. Ability to communicate effectively with volunteers, professionals, and business people from various socio/economic backgrounds.
A thorough understanding of the structure, function and mission of Special Olympics New York, including sports training, competition and program at the local, regional, state and national levels are required.
JOB SUMMARY: This position is responsible for providing support for the organization including Regional and Headquarters program team operations. Primary responsibilities include management of data, data entry, organizational program tasks, and program department support. Lead staff person managing, supporting, and coordinating Games Management System (GMS) and Volunteer System (Vsys) software to effectively implement and document programmatic activities at the local, regional and state levels. This includes establishing and maintaining accuracy of the systems (V/Sys and GMS) through the related functions of data management and integrity for training clubs, competition, communication, coach education, volunteer recruitment as they are relevant to Special Olympic athletes’ coaches and volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Data entry and integrity for Games Management, Volunteer, and Certification processes.
System operation and data- and process-integrity, including HQ and Regional support, trouble shooting and issue resolution in collaboration with IT department, program team and system vendors.
System updates, training, and customer support.
Data presentation, building queries, and developing reports.
Contribute to the planning, organization, and implementation of headquarters sports program.
Integration of software and systems for Program in collaboration with Development, Public Relations, Finance, and Administration.
Inclusion, Unified Sports and the Unified Champion School programming are present and prioritized in the foundation of our core elemental movement, found embedded in our seasonal and annual calendar, and activity. All program staff members hold responsibilities collaterally and fundamentally for inclusive mission and the Unified programming.
PHYSICAL DEMANDS: Position requires working both standing and sitting. Must be able to lift and carry light loads (5-30 pounds for short distances, approximately one block).
FLEXIBLE HOURS: Occasional travel and weekend/evening duties are required.
Please submit resume and cover letter to Special Olympics New York, Inc. at firstname.lastname@example.org. Please reference job code “ADPHQ” in subject line. No phone calls please.
About Special Olympics New York, Inc.:
Special Olympics New York, Inc. provides year-round sports training and athletic competition in a variety of Olympic-style sports for all children and adults with intellectual disabilities, including mental retardation giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of skills and friendship with their families, Special Olympics athletes and the community. Through their participation in Special Olympics New York athletes gain confidence and build a positive self-image, which carries into the classroom, the home, the workplace and the community.