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Parts Admin (Advance Replacement Specialist)

Shaffer Distributing Company in Columbus, OH, USA


$35,000 to $45,000 Annually

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type


Why Work Here?

“Opportunity to build career with industry leader in the ever exciting Family Entertainment Industry.”

The Position

We are seeking someone with administrative experience that is highly organized and has a passion for business-to-business customer engagement. As the Advance Replacement Specialist, you will be responsible for coordinating the shipment and return of advance replacement components to other business customers throughout the United States. You will work closely with our service and parts department, as well as equipment sales and operations, to ensure our customers receive prompt, courteous support for all their in-warranty and out-of-warranty advance replacement component needs.

Our company is one of the most respected in the industry, with high quality people and vast industry knowledge. We pride ourselves in developing long-lasting relationships in every aspect of our business and therefore a major part of your role will include developing and maintaining strong relationships with our customers, suppliers and other industry partners.

Shaffer is committed to growth and opportunity for our employees, and in this role, you will continually be challenged with new responsibilities and to learn new things to grow with our organization over time.

The Position Requirements

The Advance Replacement Specialist will perform the following functions:

  • Directly communicate with customers and team members to identify advance replacement needs
  • Create purchase orders, submit POs to vendors and arrange drop-shipment of components to customer locations and field service technicians.
  • Follow up via voice and email with customers and their technicians regarding status of advance replacement component shipments and returns
  • Create and process customer and vendor return authorizations
  • Create sales orders and invoices
  • Perform all necessary filing and reporting functions

The Required Attributes

  • Outgoing, pleasant and engaging personality with a great attitude
  • Highly organized, detail oriented and self-managed
  • Team player that interacts well with others in a business casual office environment
  • Proficient typist with ability to use computer software including Microsoft Dynamics GP and Microsoft Office suite of products
  • Clear understanding of office administrative functions and processes including purchase orders (POs), sales orders (SOs), return merchandise authorizations (RMAs), vendor return authorizations (VRAs), accounts receivables (AR) and accounts payable (AP) and general filing.
Shaffer Distributing Company

About Shaffer Distributing Company:

Shaffer Distributing Company is a 4th generation family-owned business and the industry leader in supplying and operating entertainment products, such as arcade games, pool tables, dart boards, jukeboxes, cranes and ATMs. We specialize in the consultation, installation and execution of game room and entertainment projects at family entertainment centers (FECs), bowling alleys and bars and taverns. We are based in the Midwest but serve customers all over the United States. We are the best at what we do because of our great customers and employees. Check us out at and

Company website:

Company address: 1100 W 3rd Ave, Columbus, OH 43212

Posted date: 26 days ago

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