Accounting Manager

POSITION DESCRIPTION:

This individual performs senior accountant functions for Save The Bay. The role requires a strong knowledge of fund accounting, Blackbaud’s Financial Edge accounting system, and general ledger accounting entries. The Accounting Manager provides senior accounting functions in a full accrual, non-profit, fund accounting environment and is responsible for supervising an Accounting Assistant. The position is full-time with benefits and reports to the Director of Finance.

RESPONSIBILITIES:

· Manage financial systems in accordance with GAAP:

o Prepare or oversee entries of transactions in the journal of original entry.

o Prepare and record standard and adjusting journal entries.

o Maintain documentation of processes, policies, and internal controls.

o Oversee and implement fund accounting, including donation and grant restrictions, temporarily restricted net assets, and revenue recognition policies.

o Prepare, input and maintain budgeted income and expense line items within Financial Edge framework.

o Maintain general ledger software system, including staying current with upgrades and optimizing use of the system.

· Cash management:

o Reconcile bank and investment account statements or other accounts.

o Monitor cash balance in checking account and execute transfers in and out of money market accounts as needed to maintain cash availability.

o Ensure proper approvals are obtained and documented for cash disbursements.

o Transfer funds into long-term investment accounts or restricted capital accounts as necessary.

o Record investment account transactions.

· Monthly and annual reporting:

o Ensure that all transactions have been recorded on the general ledger and books of original entry.

o Review balance sheet accounts and reconcile to journals – including the review of agings.

o Develop management reports with the Director of Finance.

o Generate monthly financial statements and management reports using Financial Edge’s report generation capabilities.

· Manage interface with Raiser’s Edge database:

o Oversee the integration and transfer of Raiser’s Edge records into Financial Edge to insure proper classification of revenues.

o Work closely with operations staff and the IT manager to ensure accurate and efficient classification of data entry.

o Review appropriateness of fund classification of cash receipts and pledges.

o Export cash receipt and pledge data to Financial Edge.

· Manage accounts payable system:

o Monitor work of Accounting Assistant

o Work with operations and program staff in managing vendors, paying bills, and resolving vendor conflicts.

· Manage payroll and benefits transactions:

o Oversee Accounting Assistant entry of transactions to ADP and general ledger.

o Calculate employee benefit allowance and deductions.

· Provide support for annual audit process and federal and state non-profit filings:

o Prepare confirmations and schedules requested by auditors.

o Prepare supporting documentation as required for non-profit filings.

· Oversee and/or execute government contract billing and reporting:

o Monitor federal grant billings prepared by Accounting Assistant.

o Prepare grant billings and transactions for Americorps grant.

o Evaluate grant compliance.

ESSENTIAL SKILLS & QUALIFICATIONS:

· Strong accounting experience and training in a full accrual, fund accounting, non-profit environment.

· Strong experience in formalizing and documenting accounting procedures and policies.

· Skilled in creating and maintaining Excel spreadsheets.

· Financial management, reporting and budgeting skills.

· Knowledge of Blackbaud’s Financial Edge general ledger accounting software.

· Experience with Federal and State billing, transaction accounting and compliance elements.

· Strong written and verbal communication skills.

· Attention to detail.

· A team player who is able to listen well, inspire others, and lead by example.

· A passion for the mission of Save The Bay.

DESIRABLE QUALIFICATIONS:

· CPA designation.

· Skilled in creating and maintaining Excel spreadsheets.

· Experience with Blackbaud’s Raiser’s Edge CRM software system.

This is a full time salaried position with flexible hours, competitive pay and a comprehensive benefits package. Save The Bay is an equal opportunity employer. Interested and qualified individuals should forward their resume to: Maureen Fogarty, Director of Operations at mfogarty@savebay.org or Save The Bay, 100 Save The Bay Drive, Providence, RI 02905 by October 31, 2012.

About Save The Bay:

Save The Bay protects, restores and improves the ecological health of the Narragansett Bay region, including its watershed and adjacent coastal waters, through an ecosystem-based approach to environmental action; defends the right of the public to use and enjoy the Bay and its surrounding waters; and fosters an ethic of environmental stewardship

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