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Property Management Assistant

ROCS Grad Staffing Herndon, VA, USA

This is a great opportunity for a candidate with previous property management experience looking for a new challenge and a foot in the door with a large property management company! You will work across all departments and build a strong foundation for day-to-day operations.
Responsibilities of Property Management Assistant:

  • Interact with tenants and other departments to determine and resolve any tenant needs. Prepare & Distribute Lease Administration Forms for Lease Commencements, Lease Expirations and Move-in/Move-out Forms.
  • Coordinate services to the building and ensure quality of services
  • Maintain Tenant and Vendor Files – both local hard copy files and digital filing on
  • SharePoint and/or other networked folders.
  • Answer telephone and screen calls for appropriate personnel; greet guests and notify personnel of incoming visitors; accept deliveries/packages; maintain conference room and order office supplies.
  • Assist with special events coordination – broker events, tenant events, company events.
  • Receive work order requests (by phone or in person) and enter into web-based work order system. Monitor work orders for completion.
  • Maintain records for Purchase Orders, Service Contracts and Certificates of Insurance.
  • Visit tenant contacts at their location for the purposes of customer service.
  • Assist with Financial Reporting and Budgeting with the Property Manager & Accounting Department.
  • Responsible for timely coding and processing of invoices utilizing Accounts Payable Workflow System.
  • Assist with Aging Reports & Accounts Receivable collection efforts on a monthly basis.
Qualifications of Property Management Assistant:
  • One to two years of administrative and/or property management related experience.
  • Completed Bachelor’s degree strongly preferred
  • Must have a valid driver’s license with proof of insurance if driving is required for the position.
  • Proficient in Microsoft Office (Outlook, Word and Excel).
  • Strong written and verbal communication skills
  • Ability to multi-task and work efficiently in a fast-paced environment
  • Experience with Yardi, Procure to Pay, Sharepoint is preferred but not required

We Offer:
  • Health
  • Vision
  • Dental
  • 401k
  • Long and Short Term Disability
  • PTO
  • Room for Advancement
  • Company Events
  • Free Lunch or Snacks
  • Professional Development

Posted date: 20 days ago

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