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Executive Administrative Assistant

ROCS Grad Staffing in Arlington, VA, USA

Why You Want to Work Here:
This is a great opportunity for someone who's interested in the commercial real estate industry. We’re a large property developer and property manager in DC and other cities across the country. We have great benefits and a strong career path for individuals who want to work hard, succeed, and grow professionally.
Responsibilities of the Executive Administrative Assistant:
  • Maintain executive’s calendar via Outlook, including coordinating, planning, and scheduling
  • Edit and create letters, presentations, and documentation
  • Keep executives informed of upcoming commitments and responsibilities
  • Assist with invoices and accounting procedures
  • Process purchase orders and invoices in a timely manner
  • Prepare and process expense reports, assist in budget development
  • Ensure that common areas are tidy, organized, and well stoked
  • Arrange catering and group meetings
  • Prepare and track all vendor contracts
  • Prepare agendas, committee meeting minutes, online portals and action items
  • Receive and prioritize mail
  • Assist with additional administrative special projects as needed
Qualifications of the Executive Administrative Assistant:
  • BS/BA degree required
  • 1-2 years of previous reception/ administrative experience
  • Positive can-do attitude
  • Prior MS Office experience, particularly MS Excel and Outlook
  • Ability to anticipate needs of office manager and executive staff
  • Detail-oriented, professional, and strong interpersonal skills
  • Demonstrate an ability to work under pressure and balance multiple responsibilities
  • Excellent verbal and written communication skills
  • Previous budgeting and accounting experience is a plus
  • Commercial real estate knowledge in a plus

Executive Administrative Assistant
Arlington, VA
$45-50k + Benefits

Posted date: 14 days ago

View all Jobs at ROCS Grad Staffing