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Benefits Offered

401K, Medical

Employment Type


Why Work Here?

“We're a growing and innovative nonprofit serving on the front lines of social justice and racial reconciliation in Kansas City, Missouri.”

MISSION: "Cultivate a community seeking reconciliation to transform Troost from a dividing line into a gathering place, revealing the strength of all."

Position Title: Executive Assistant

Type of Position: Full-time, hourly with benefits

Reports To: Executive Director

Minimum Required Hours: 40 hours per week, including meetings outside of normal business hours as needed and emergency assistance in rare circumstances after hours.

To work with an energetic and passionate Executive Director in a fast-paced and fulfilling environment that is making case management, trauma therapy, and social venturing at a small non-profit possible. Looking for self-starter who is focused, attentive to detail, resourceful and capable of anticipating the needs of the Executive Director, as well as adept in time management, technology, communication (written and verbal), problem-solving, research, and working independently or with a team. To fill the role of Executive Assistant with potential for growth.

Responsibilities include:

  • Assist the Executive Director with internal and external communications and letter writing

  • Manage the Executive Director’s schedule

  • Generate recurring and episodic reports for the development team

  • Maintain and update donor contacts, activity logs and records in Salesforce and Google

  • Maintain and update Asana Project Management software to help keep projects on track

  • Develop systems and procedures to streamline workflow

  • Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)

  • Assist the Executive Director monthly in Board meeting preparation, including preparing and sending board meeting packets, set up, coordination, and taking meeting minutes, maintaining the board roster and associated board files as well as the board books

  • Book travel and make arrangements for travel accommodations

  • Assists the development team on special projects and events, as assigned by the Executive Director

  • Enhance the total efforts of RS through active involvement with community, including serving in Thelma’s Kitchen or other program activities as assigned

  • Ongoing prospecting and research of resources

  • Provide occasional support outside of normal business hours as needed and emergency assistance in rare circumstances after hours

  • Other duties as assigned


  • Highly organized and detail oriented

  • Flexible and team-oriented with a great sense of humor

  • Exceptional professionalism and interpersonal skills, including excellent written and oral communication skills necessary for reviewing communications, written reports and giving oral presentations and trainings

  • Able to take an idea in nascent form and work independently to develop it to fruition

  • Excellent project management skills

  • Proficient in Microsoft Office Suite, Google Apps Suite and project management software (like Asana)

  • Proficiency with Salesforce database preferred

  • Excellent people management skills

  • Capable of learning new processes and functions quickly and assimilating them into daily use

  • Warm, genuine, empathetic, and tolerant

  • Able to work independently and self-start on task - to foresee a need and rise to meet it without being directed

Education & Experience:

  • Bachelor’s degree or higher prefered

  • Minimum one year office administrative support experience is preferred, preferably in a non-profit organization or similar human services environment


Our ideal candidate would be team player with a high energy level, passion for the Mission of RS, a good work ethic, as well as strong interpersonal communications and multi-tasking skills. The position requires persistence, an entrepreneurial spirit, enthusiasm, and flexibility with a willingness to work as needed to accomplish job requirements. Candidates must also possess the ability to set and accomplish team and personal goals. Must be highly organized with the ability to implement systems and follow-up processes, able to effectively work under pressure, use independent judgment and produce a quality work product within tight time constraints.

Submit a resume and cover letter. In your cover letter please describe your personality and your core values and in one page tell us why you would be the perfect fit for this position.

RS values diversity and inclusion and we are proud to be an Equal Opportunity Employer.

About Reconciliation Services:

Reconciliation Services [RS] has worked with the community at 31st and Troost Avenue for more than 30 years. We work to cultivate a community seeking reconciliation, to transform Troost Avenue from a dividing line into a gathering place, revealing the strength of all. We have innovated an intentional continuum of care, working to seek racial and economic reconciliation one heart at a time, through strengths-based Healthy Community Services, Social and Mental Health Services, and Economic Community Building Services. We see our work as more than offering short-term services to those in crisis. We come alongside our vulnerable clients with companionship, tools, and skills, to help them discover their strengths and contribute to community building. Our continuum of care helps clients move from emergency to greater self-sufficiency in a supportive and culturally competent environment.