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Show Coordinator

Questex LLC in New York, NY, USA

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type


The Show Coordinator is responsible for supporting the sales, marketing, conference and operations teams for the Beauty, Spa and Wellness Show Group.


  • Enter into Salesforce and manage and track all exhibitor contracts. Manage invoice processing for 2 trade shows. This includes weekly update reporting to the sales departments
  • Receive and return general show group phone calls and emails
  • Perform periodic audits to ensure all management functions (CRM, Floorplan and Accounting) have the same and correct information. Generate reports as needed.
  • Responsible for set up and maintenance of on line floorplans.
  • Work closely with sales team with Salesforce to create sales lead lists & update and maintain contact database.
  • Coordinate product focused education including confirmations, contracts, correspondence and execution. This is done in conjunction with the sales and conference departments
  • Manage barters and fulfillment
  • Perform audits and proofing for marketing materials as they relate to the printing of exhibitor information
  • Prepare show shipments and general information needed by the teams while at a show
  • Attend trade shows and assist with set up and re-sign
  • Assist in the management of the show web sites
  • Update and assist in the creation/coordination of sales materials
  • Assist as needed with special projects


  • 1-3 years in an office environment
  • Individual must possess extraordinary organizational skills.
  • Good writing skills are essential and must have excellent communications skills.
  • Must be computer literate and be skilled in Word, Excel, Outlook. Knowledge of Salesforce is an asset but not required.
  • Must also be flexible, a team player, and demonstrate attention to detail.

About Questex LLC:

Questex LLC is a leading global business events and information company serving corporate and government clients and industries that are driving economic growth and business innovation around the world.

The company drives business investment, innovation and demand-creation in the markets it serves by bringing together investors, buyers, sellers and professionals through its over 120 trade shows, conferences and other business events and informing them through related business media and information products. Questex’s industry-focused business units include Life Sciences & Healthcare, Hospitality & Travel, Beauty & Wellness, Technology & Telecom groups.

The company employs over 300 professional staff members operating in the United States and the Americas, Europe, the Middle East and Asia-Pacific regions. For more information, visit

Posted date: 10 days ago

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