Associate Property Manager

PS Business Parks McLean, VA, USA

Employment Type



Under the general supervision of the Property Manager, the Associate Manager’s primary responsibility is to support the Property Manager in all phases of the operation including, but not limited to, general property administration, leasing, maintenance, and property operations.


Assists in the overall management of a select group of commercial properties as follows:

Property Administration and Tenant Relations:

  • Prepare contract documents as directed, verifying all documents are in order with necessary signatures
  • Set up job and contract in Yardi Construction Module
  • Prepares tenant’s welcome package and letter for Property Manager’s signature
  • Prepare all appropriate forms for accounting adjustments
  • Prepare move-out reconciliation form for Property Manager’s approval to remove vacating tenants from computer system
  • Prepare Suite Acceptance Letters
  • Lease Abstract Process – print abstract after notice received for Lease Administrator and distribute to Property Manager and Leasing Director for review. Update changes in Yardi and notify Lease Administrator for Basic Lease Information changes. Print final, clean Lease Abstract and file in tenant file
  • Maintain and track vendor Contracts and Certificates of Insurance and miscellaneous files
  • Maintain securities access system, if applicable, issues security/access cards
  • Update and maintain tenant contact and emergency information in Yardi
  • Plan marketing and tenant appreciation activities, as directed

Property Operations and Maintenance:

  • Receives communication and takes action on all complaints and service requests from property tenants
  • Reviews daily security reports and initiates follow-up action, as appropriate
  • Maintain/update current permits and construction contract extensions (documents)
  • Monitor and update utility service accounts and responsibility (Landlord/Tenant)
  • Assists in arrangements for alterations to, or maintenance, upkeep, or reconditioning of property under the direction of the Property Manager
  • Evaluate the daily activities of the Maintenance Engineer providing recommendations relative to tenant service improvements and/or workflow, as appropriate
  • Manage contract extension and progress payments through the Yardi Construction Module

Accounts Receivable:

  • Prepare tenant rent increase letters monthly
  • Prepare weekly Accounts Receivable Reports updating the potential collection of various past due receivable balances and keeping the Property Manager informed of past due and problem accounts on a timely basis
  • Review Accounts Receivable report weekly with Property Manager
  • Initiate and post late fee charges, as appropriate
  • Prepare tenant “pay or quit” notices as directed by Property Manager
  • Track and monitor tenant accounts submitted to collection agency
  • Manage and investigate all discrepancies in lease payments. Interpret lease agreements to determine proper invoicing for Net/Net, Gross, Net/Net/Net, CAM, situation and general billings
  • Analyze and reconcile monthly rental income, rent increases, and move-in and move-out information

Financial / Budget:

  • Assist in the preparation of monthly variance reports and provide other financial reporting information as required by Property Manager
  • Assist in the development, communication and monitoring of property budgets in a manner that supports the financial expectations of the company and allows the property to remain within budget
  • Assist Property Manager in the development of annual operating budgets for assigned properties and functional areas. Assist with entering the budgets in the computer system
  • Perform other special projects and duties as required by supervisor


  • Bachelor’s degree preferred or equivalent years of experience;
  • Minimum of one year of property maintenance, construction and supervisory experience is required
  • Minimum of one year of experience working with the support and leasing teams
  • Knowledge and understanding of contracting and tenant improvement process
  • Knowledge and understanding of real estate law finance, accounting practices and procedures
  • Computer literate on spreadsheets, word processing, and property management systems
  • Experience with managing and maintaining electrical/mechanical and HVAC systems
  • Basic understanding of construction methods


  • Must be willing to submit to a background investigation and drug test
  • Must have unrestricted work authorization to work in the United States
  • Must be willing to travel at least twice a year for training
  • Must have a valid driver’s license with a good DMV driving record


  • Strong math and analytical skills
  • Ability to handle multiple tasks. Coordinate, manage and communicate efficiently and effectively
  • Effective verbal and written communication skills
  • Strong organizational skills and ability to remain composed and flexible
  • Trustworthy and dependable
  • Self-motivated, creative and resourceful
  • Professional presence and appearance

Working Conditions

Must be willing to occasionally work late and on weekends on an as-needed basis, and with short notice.

Physical Requirements

There are specific physical requirements and/or environmental exposures which are an essential part of the job including twisting, turning, pushing/pulling, lifting under 10 lbs., climbing stairs/ladders, walking on normal or slippery surfaces, keyboarding (repetitive), and driving (automatic transmission).

Direct Reports

This position does not have any direct reports.

As an industry REIT leader and largest owner of flex properties in the United States, we recognize that our commitment to our employees is the foundation of our success! We offer a competitive compensation and benefits package that includes:

  • Competitive salary and bonus
  • Comprehensive Medical, Dental, and Vision Plans, including Flexible Spending Accounts for Health & Dependent Care
  • 3 Floating Holidays in addition to accrued vacation days
  • Accrual of 10 vacation days for the first year and 15 vacations days after 1 year of service
  • No cost to employee Life & Disability Insurance with coverage amounts up to 2x annual earnings, inclusive of bonus potential
  • 401(k) Company match after 1 year of service
  • Opportunity to work for one of the most successful REITs in the industry

PS Business Parks is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program.

Posted date: 4 days ago

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