Sorry, this job was closed 9 months ago. See all open Operations Assistant Jobs in Los Angeles, CA
“Join a winning team that utilizes cutting edge materials and technology. A growing privately owned businness that is a leader in our field!”
Lighting and Shading Company in Los Angeles seeks a multitasking superstar for our
Operations Assistant Position.
In this position you will be responsible for a variety of clerical tasks both for the shades and lighting departments. Including but not limited to: data entry, order entry, order follow-ups, email communications, scheduling, service coordination, project coordination, customer service, and some phone coverage.
Ideal candidate will need to have a can do attitude and a desire to get the job done.
Skills and Experience:
-Excellent organization and follow up skills
-Critical thinking and prioritizing is a must
-Ability to work under pressure
-Ability to work individually
-Ability to work at a fast pace rate
-Willingness to go above and beyond any expectation
-Attention to detail
Maintain excellent administrative services.
Establish and maintain consistent and effective data management as it relates to emails, passwords, server, paper, and online filing systems to ensure productivity and consistency across the company.
Provide historical reference by following procedures for retention, protection, retrieval, transfer, and disposal of records. (hard copies or electronic)
Perform clerical and administrative functions as directed by the Captain and/or established procedures
o Create all new Job folders according to company procedures.
o Open and close all jobs according to company procedures.
o Ensure a Certificate of Insurance and Preliminary Notice is issued to the appropriate party and then is scanned to job folder
o Maintain permits, log and update binder
o Files drawings and plans per company procedure
o Maintains the Plans Spreadsheet
o Assist Co-Captain or Captain in preparing field estimates initial review.
o As directed by Co-Captain, make follow up phone calls to clients regarding the status of estimates previously submitted and/or to update files.
o Create C/O estimates
o Maintain Plotter and printer supplies
o Upon receipt of client’s approval of our c/o service calls coordinate scheduling, and approval for a job folder by the CEO, prepare project file folder or binders for: CEO, Field and store electronically on server by job.
o Maintain & file approved project folders.
o Communicate and provide status update about clients and job coordination.
o Cover phones when the front desk needs assistance. Ensure that all phone calls are answered within three rings and answers with a polite, "Good morning (or afternoon), Powerfull Systems, (name) speaking, how may I help you?" When at the front desk, greet visitors with a smile and a positive attitude. Immediately report any suspicious visitors to management. The visitor policy and sign in sheet should be enforced. The front desk should never be left unattended
o When requested, train other employees.
Powerfull Systems offers a range of valuable services and benefits to Direct Clients, Architects, General Contractors, Designers, Electricians and other professionals in the trade. Our lighting systems, shading systems and custom window treatments can be installed on any residential or commercial building. Our systems can offer full control from wall or tabletop keypads, as well as your mobile device, meaning you are always in touch with your system.
The knowledge and experience acquired by having had the opportunity to constantly cater to an exclusive selection of high-end clients, award-winning Architects, top-notch Interior Designers, savvy Decorators and other qualified Industry Partners, allows us to consult, design, install, program and integrate a wide variety of lighting and shading systems like no one else.
Posted date: 9 months ago
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