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Executive Assistant to CEO, oil industry

Posted 2 years ago in Management & Exec

Austin based CEO of Power Energy Partners, a midstream energy marketing and logistics company, seeks executive assistant to help in all areas of daily operations.

Power Energy Partners runs several operations and offices throughout the United States including Chicago, Denver, North Dakota, and Austin. The CEO, and this position is based in Lakeway, TX.
General Description:
As the Executive Assistant to the CEO, you will provide high-level administrative and project support. You will be responsible for ensuring the seamless execution of the CEO’s daily schedule. As such, you will manage the CEO’s calendar, travel itineraries, expense reporting, phone calls, general correspondence and email, and prepare responses as needed on behalf of the CEO.
This position requires outstanding communication and follow up, interpersonal and organizational skills, initiative, self-motivation, sound judgment, discretion, respect for confidentiality, ability to remain calm in a fast paced environment, and a commitment to providing professional, client-focused service.
Key Responsibilities:
Perform standard, advanced, and confidential Administrative duties to support the CEO.
Coordinate and support on and off site corporate meetings and team events.
Schedule and maintain calendar of appointments, meetings and Travel itineraries, and coordinate related arrangements.
Prepare correspondence, presentations, and reports, including expense reports.
Compose routine correspondence and memorandum.
Screen telephone calls and visitors, and resolve routine and some complex inquiries.
Maintain accurate schedule of activities of the CEO.
This position will require some cross-functional interaction with the finance department.
Some travel and other duties as assigned.

Skills & Attributes:
Excellent attention to detail and accuracy in work.
Strong work ethic and integrity to handle confidential/sensitive information.
Self-starter with team spirit and flexible attitude.
Demonstrated knowledge of how to setup executive level meeting and travel arrangements
Strong technology skills and experience with building board packets
Very strong skills in Microsoft Office including Word, Excel, PowerPoint.
Experience setting up GoToMeetings.
Must be internet savvy and comfortable performing internet searches.
Excellent communication and interaction skills within all levels of the organization and across a variety of cultures.
Proven ability to multi-task, efficiently prioritizes tasks, and drive projects to completion.
Demonstrated ability to learn quickly when facing problems and ability to translate knowledge to new situations.
High level of personal integrity and the ability to excel in a fast pased environment.
Ability to make recommendations and decisions independently.
Pleasant and positive attitude with a focus on customer service.
Ability to effectively cope with change and maintain confidential information.
Highly organized and able to work in a fast paced environment.
Excellent note taking skills a must.
Must be presentable and portray image of success
Standard business hours, but salaried position and must be flexible with taking after hours phone calls and emails
Education & Experience Requirements
Bachelor’s degree preferred but not necessary
Experience preferred, but not necessary, directly supporting a high level executive
Knowledge of High Growth/ venture-backed company experience preferred
Oil, Gas, or logistic industry experience helpful
College grads or other ambitious individuals encouraged to apply.

Salary will be based on experience, salary history and industry standards.
Please submit salary requests and history with resume.

About Power Energy Partners:

PEP and its affiliates is an asset based energy marketing and logistics company. Through its network of companies, the combined balance sheets of the principals and their companies and the related credit facilities; Power Energy Partners LP has the infra-structure, aptitude and financial capacity to grow with the needs of any customer.
As a prospective employee, YOU will have DIRECT impact on this growth and YOU will have endless opportunities for growth and advancement.
Currently, Power Energy Partners LP and its affiliates employ over 150 people and has gross annual revenue exceeding $250,000,000.

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