Pine Gate Renewables, is seeking an Accounts Payable/Receivable Specialist that is excited about working in a dynamic environment in the renewable energy industry. The Accounts Payable/Receivable Specialist will provide financial, administrative and clerical support to the Accounting Department. He or she will be responsible for performing all aspects of accounts payable and receivable data entry, invoice approval review and payment initiation. The ideal candidate is a self-starter possessing solid communication skills, keen attention to detail and a forward-looking attitude. Strong technology skills are critical - particularly expertise with Microsoft Excel and enterprise level accounting software.
The position will report to the Accounting Manager, and s/he must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace.
Essential Job Functions:
Responsible for managing all accounts receivable functions, including but not limited to maintaining accounts receivable ledgers by recording receivables and posting payments against receivables.
Responsible for managing all accounts payable functions, including but not limited to: processing and properly coding invoices from multiple vendors across multiple entities; ensuring invoices are fully approved by responsible managers; issuing payment according to company policy and vendor preference.
Responsible for printing checks and initiating all ACH/wire transfers for vendor invoices and intercompany transfers
Keeping track and reconciling AR receipts and AP payments, expenditures, purchase orders, invoices, statements, etc.
Investigating invoicing errors, discrepancies, and omissions and contacting vendors to resolve any issues.
Completing vendor credit applications as needed.
Preparing, issuing and managing lien waivers to subcontractors as needed.
Providing accurate and effective document preparation and records management relative to AP function in accordance with records retention policies and procedures.
Continuing to improve payment process.
Knowledge, Skills & Abilities:
Must be detail-oriented with exceptional analytical and organizational skills
Proven ability to manage multiple priorities within a fast-paced environment
Ability to work independently
Demonstrate the ability to work in a collaborative, team environment
Excellent oral and written communication skills with the ability to effectively communicate in a clear, concise, and effective manner in a fast-paced environment.
Ability to complete a variety of tasks and projects in a timely and well-organized manner
Ability to take initiative, multi-task and work well under pressure
Effectively manage multiple priorities with a strong attention to detail in a fast-paced environment
Organized, diligent, and able to troubleshoot, problem-solve and prioritize
Strong organizational and time management skills
Excellent follow-through skills
Education & Experience:
Bachelor’s degree in Accounting, Business, Finance or other related major
3 plus years of accounts payable/receivable processing experience
Familiarity with a multi-entity business strongly preferred
Strong proficiency in the use of Microsoft Office (emphasis on Excel and Word) and accounting software applications. Proficiency with Intacct, Salesforce and/or other ERP software preferred
Proficient in data entry and management
Ability to work independently, multi-task, make decisions, prioritize and meet assigned deadlines in a fast-paced and ever-changing environment
Experience with accounts payable software required
Ability to solve practical issues in situations where only limited standardization exists
Work Environment/Physical Demand:
May require to occasional lifting/carrying items up to 5-25 pounds
Frequently work on projects that require deadlines
Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
Ability to travel in support of company business up to 10%