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Office Manager onefinestay NYC

Posted 1 year ago in Admin/Secretarial



Company background:

We’re creating a new category of city centre accommodation, offering
visitors to New York City and London the chance to stay in distinctive
private homes as an alternative to a high-end hotel while the
homeowners (our hosts) are away.
We expanded to NYC May of this year and have got off to a great start,
having built a portfolio of 120 homes, featuring in world-leading
publications such as the New York Times and having grown the team from
scratch to 20 employees. We’re not stopping there and plan to rapidly
expand the business in 2013.

The Role:
We’re after an exceptionally organized, intelligent, hardworking and
friendly (that’s not asking too much is it?) Office Manager to rule
the roost in our Soho office. You’ll probably have managed an office
at a fast growth start-up before, be very structured and organized in
your approach and comfortable in a dynamic and fast paced environment.
You’ll be responsible for a variety of things, from onboarding new
staff, rolling out new HR initiatives, procuring supplies, and
overseeing our next office move (in the not too distant future).

APPLY HERE: https://www.hireart.com/login?token=1dnt45mo

Specific Duties:
· Procurement – Responsibility for ordering: office supplies,
office equipment, staff food and drink, supplies required for the line
operation. Providing monthly cost summary to Ops Director.

· Local finance – Be the main point of contact with our
central finance team based in London. Also ensure timely payment of
invoices, coordinating month-end accruals.

· HR - Taking new staff through onboarding process, keeping
employee files and records up to date using our online system,
organizing team events, liaising with the central HR team to lead new
HR initiatives within NYC.

· Office move – Taking responsibility for our next office
move, including project planning, overseeing any refurbishment work
needed on the new office, direct communication with the landlord.

· Sub-leasing management – It is likely we’ll sub-lease or
assign some of our new space, you’ll be responsible for the management
of the tenants

· Gatekeeper for the business – answer office phone, take any
deliveries, greet visitors.

· Involvement in other areas, find ways to improve how we do things

Specific Requirements:
· Degree educated

· Previous experience in office management at a start-up

· Friendly, personable demeanor and an excellent communicator
(both verbal and written)

· Comfortable with excel and a bit of number crunching

· A passion for efficiency and accuracy and a constant demand
for excellence

· Highly organized, with a high work rate

Compensation:
· Competitive salary + health benefits

· Share options with the company

· Chance to work in a vibrant, ambitious and fun business in a
pretty damn cool part of town

· Opportunity to progress within the fast-growing organization

· Endless diet coke and peanut m&ms

APPLY HERE: https://www.hireart.com/login?token=1dnt45mo

About onefinestay:

onefinestay (www.onefinestay.com) is creating a new category of city centre accommodation. A unique and innovative business model, onefinestay offers visitors to New York City and London the chance to stay in distinctive private homes as an alternative to a high-end hotel while the homeowners (our hosts) are away.
onefinestay expanded to NYC May of this year and the company's New York City operation has been featured in world-leading publications such as the New York Times. The company has plans to rapidly expand in the New York City market over the coming months and into 2013, having built a portfolio of 120 homes since launch.

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