Position Overview: Nationwide IT Services is in search of a Receptionist/Office Assistant to support our HQ. This is a dual position that is responsible for ensuring a welcoming and professional first contact for visitors and the smooth operation of the office.
Duties and Responsibilities:
Present a professional, welcoming first contact (greet, direct, and assist visitors).
Maintain an orderly and welcoming reception area and clean conference rooms.
Organize, maintain, and keep office common areas, including the kitchens, neat and sufficiently stocked.
Answer phone and direct calls.
Responsible for incoming and outgoing mail; shipping and receiving.
Maintain security by following procedures, monitoring logbook, and issuing loaner badges.
Manage the purchasing and maintenance of office supplies and equipment. Coordinate with building maintenance staff and service vendors.
Responsible for organizing regular company events, communicating with vendors, and securing food and supplies.
Provide general meeting support.
Assist with production of quarterly company newsletter.
Help plan charitable activities to give back to the local community.
Other administrative duties as assigned.
Excellent telephone and computer skills.
Team player with strong communication and interpersonal skills.
Pleasant and professional demeanor with clear speaking voice and excellent spoken and written command of English.
Strong knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
Must be punctual.
Detail-oriented and organized yet adaptable and able to quickly prioritize tasks in a deadline-driven environment.
Able to maintain confidentiality.
General office skills (e.g. scanning and copying).
High school degree or equivalent GED.
Prior receptionist experience.
Preferred: College Degree and/or previous office service-related experience, preferably within a corporate environment.
About Nationwide IT Services NIS is an IT and Management consulting company, designated 8(a) by the SBA, and a CVE-verified Service Disabled Veteran Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.
Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP) and educational reimbursement.
Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability or protected veteran status.
COVID-19 Policy: Prospective and/or new employees will be required to adhere to Nationwide IT Services (NIS) vaccination policy. All NIS employees must be fully vaccinated, and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement by contacting email@example.com and must have an approved exemption prior to the start of their employment. Customer site vaccination requirements, if more strict, will take precedence over NIS' vaccination policy.