Reporting into the International Executive Creative Director, the Executive Assistant will act as the first point of contact offering administrative and personal support to the executives.
The Executive Assistant must be motivated and focused on anticipating the needs of the people they support. They must be organized, professional and pro-active, but able to work in a casual environment. We want someone who can remain calm under pressure and is excellent at multi-tasking.
Manage executive’s calendar & ensure executive makes meetings on time
Book executive’s travel (flights/hotels/cars/taxis/couriers, etc)
Process executive’s expenses in timely manner
Update timesheets bi-weekly
Field phone calls during working hours
Create presentations as needed
Personal errands as needed
Get meals/drinks for executive as needed; order agency dinner on occasion
College degree required, Business/Marketing/International concentration preferred
Previous experience as an Administrative Assistant in Advertising or Entertainment field
High detail orientation; able to handle complex instructions with care and follow-through
Resourceful and able to problem solve
Must be a team player with proactive attitude
Accuracy and timeliness in execution of assigned tasks
Ability to balance priorities for the efficient flow of work
Ability to anticipate executive’s needs and respond accordingly
Ability to keep executive updated on progress relative to day
High degree of flexibility and availability to travel as needed
Salary 60k to 80k DOE
Not applicable for sign up.