Administrative Specialist

We are seeking an Administrative Specialist to join our team! Maryland Out of School Time Network and Maryland MENTOR seek a detail-oriented, enterprising, and energetic Administrative Specialist to provide support to two connected and growing youth development intermediary organizations. You will perform administrative functions in order to drive company success.

Responsibilities:

• Draft correspondences and other formal documents
• Schedule appointments and events
• Manage all aspects of meeting logistics including ordering food, securing locations, and preparing materials
• Greet and assist onsite guests
• Order office supplies
• Answer telephone calls
• Develop and implement organized filing systems
• Compile and send email newsletters
• Update website and social media
• Develop and maintain databases
• Organize travel
• Manage receipts and reports for credit card expenses
• Create and track invoices
• Work with contractors to ensure continuous operation of office equipment, technology, internet and phone service
• Coordination of office activities including staff meetings and celebrations
• Help to coordinate logistics for major events (conference and fundraisers)

Qualifications:

• College degree preferred. High school diploma or equivalent required
• Previous experience in office administration or other related fields preferred
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Superior organizational skills
• This position will require positive thinking, problem solving, flexibility, and the ability to prioritize and simultaneously execute multiple projects.
• A high level of proficiency with the Microsoft Office suite is required
• Experience using variety of cloud-based software tools: Google Drive, MailChimp, Canva, Eventbrite, SurveyMonkey

MOST and MENTOR are committed to equal opportunity in the workplace by working to actively recruit and support employees with diverse backgrounds, perspectives and skills.

To Apply: Please submit a cover letter, resume, and the contact information of three references by MARCH 8, 2019. We also require the completion of the following Predictive Index Assessment. Please use the following link to complete the assessment: https://assess.predictiveindex.com/27ZW5. No phone calls please.