Apply Now

By checking this box and applying, I agree to SMS Terms and to receive automated notifications at the phone number entered above. Consent is not required to apply to this job.
Attach Resume: or enter text
Posted on

Executive Assistant to Top Real Estate Agent



$50,000 to $55,000 Annually

Benefits Offered


Employment Type


Why Work Here?

“Leigh Marcus' Team is one of the top 5 teams in Chicago. Beautiful, brand new office on Roscoe.”

Executive Assistant

We are looking to hire a top notch Executive Assistant to support a top-producing real estate agent in our beautiful, brand new office in Roscoe Village! You will help keep our office churning by being in charge of a variety of tasks that range from office management to marketing to event planning to real estate!



  • Sit at the front desk and build relationships with clients when they come into the office
  • Answer the phone- set appointments and direct calls to right person
  • Manage a high volume inbox and see that everything is answered in a timely manner
  • Manage calendar (meetings, events, phone calls etc)
  • On-boarding of new team members
  • Keep track of team anniversaries, birthdays and reviews
  • Plan fun quarterly team outings
  • Handle billing, payment records and always aiming to lower expenses
  • Preparation of materials and daily sending of meeting preparation boxes for clients
  • Provide technical support for team in office helping troubleshoot their issues or finding the resource who can
  • Database entry and creation of phone call lists for team
  • Perform other office tasks (replenish all office supplies, distribute mail, custodial duties, etc.)


  • Manage efforts for direct mail campaigns by working with our designer and managing deadlines for getting pieces out the door
  • Keep us on track for biweekly creation of content and recording of video blog, editing it and final approval in a timely fashion
  • Posting on all social media platforms with your own created content, market news, publications written about our team or postings of our properties not yet on the market to Facebook, Instagram, Twitter, LinkeIn, & YouTube
  • Update open house information on our website weekly (Squarespace platform) plus creation of new pages for content when needed
  • Upkeep of front window displays with weekly postings of properties coming on the market
  • Interacting with our clients on social platforms like sending birthday messages and other outreach


  • Research for preparation of Comparative Market Analyses
  • Preparation of contracts for each new client
  • Inserting each new client into our database and preparation of their home for sale before you do a handoff to our Listing Manager.
  • Possibly obtaining real estate license to increase your knowledge of the field
  • Oversee investment properties


  • Coordination of our company's sponsorships at community events.
  • You would be in charge of setting us up for these events and in some cases staying for the whole event to help run it with us.
  • You would interact with the person organizing each community event and provide our logo, advertisement creation, ordering of swag for all participants, and whatever else is required, etc.
  • We also host our own client events which you would be in charge of- booking venue, creation and distribution of invites or evites, ordering of food, etc.
  • For our events, you would help with setup and in many cases staying to help us run the event.


  • Looking for a steady and stable person looking for a long-term position
  • Someone who is sharp and stays always a step ahead
  • High sense of urgency
  • Previous experience in administrative, legal, marketing or real estate
  • Ability to prioritize and multi-task
  • Strong organizational skills
  • Deadline and detail-oriented

See our team behind the scenes:


Our company is focused on investing in our people so we provide accountability, personal growth opportunities and a great working environment. By knowing our core values when adding people to the team, we have surrounded ourselves with like-minded people who are equally hard-working and enjoy serving our clients. We are sending half of our team to a Tony Robbins event in July as an example of what we do for our team.

We understand that our clients come to us when they want to be moved onto the next chapter of their lives-- and buying a new home is exciting but very, very stressful. We aim to guide our clients through the process and make it as stress-free as possible while allowing our clients to be the hero at the end of the day when they get to their dream home.

We feel that everyone's role on our team is to grow as people to better serve our clients and by serving our clients, we grow- so the cycle continues.

Our Core Values:
Hustle & Work Hard
Humble & Appreciative
Accountable & Take 100% Responsibility
Positive Can-Do Attitude
Team Player
Growth Mindset

Company address: 2203 W Roscoe Chicago, IL 60618

Posted date: 24 days ago

View all Jobs at LEIGH MARCUS INC