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Posted on

Student Services Manager

Kids' Orchestra in Baton Rouge, LA, USA


$40,000 to $45,000 Annually

Benefits Offered

401K, Dental, Life, Medical, Vision

Employment Type


Why Work Here?

“Amazing opportunity to provide musical and academic enrichment to more than 800 under served kids in the Baton Rouge area.”

Job Title: Student Services Manager
Reports to: Program Director/21st CCLC Director
Status: Full Time

Position Summary: Manage/supervise services provided to Kids’ Orchestra students during year-round programming including recruiting, applications, enrollment, attendance, tuition, and meals; other duties as assigned.

Requirements: Minimum of bachelor’s degree required. Proficient in Microsoft Office Suite and cloud-based services such as Microsoft SharePoint and Google Drive. Excellent communication skills required.

Essential Duties and Responsibilities:


  • Assist with student recruiting throughout the program year
  • Coordinate student/community volunteer program


  • Create student applications for all KO programs
  • Create and execute plan for receiving and processing student applications


  • Maintain accurate registration/enrollment files in all online platforms
  • Generate all site paperwork (student attendance, bus rosters, etc.)
  • Supervise distribution of site paperwork to sites
  • Drop/add students as necessary from program maintaining effective communication to all program managers


  • Track and maintain attendance data for all Kids’ Orchestra Sites
  • Contact families (email, phone, etc.) when students are excessively absent from programming
  • Maintain all student data and attendance for 21CCLC Grant Sites in Youth Services
  • Generate relevant reports and documents when requested via appropriate platforms


  • Generate and distribute tuition invoices, track payments, and update accounts across all necessary platforms
  • Collect proof of income to determine level of tuition/payment plans
  • Create and oversee tuition promissory agreements
  • Communicate with families when necessary for tuition collection


  • Supervise meal/snack services for all KO programs
  • Communicate with appropriate vendors/sponsors regarding meal/snack services
  • Generate and distribute appropriate paperwork and maintain accurate records of meals served
  • Participate in meal/snack service training and coordinate same training for other office staff

Other Program Duties

  • Assist with distribution and collection of equipment
  • Attend and work concerts, community events, fundraisers, school events, etc.
    • Occasional evening and weekend commitments required
  • Serve on relevant committees such as Grant Committee, Summer Camp Committee, etc.

Qualified applicants should email their resume and cover letter to: Dr. Brian Gallion, our Program and 21CCLC Director at

About Kids' Orchestra:

Kids’ Orchestra is the largest after-school music program for Kindergarten through fifth-grade students in the United States. Nearly 800 students from across East Baton Rouge Parish are enrolled in Kids’ Orchestra programming where they study an instrument, perform in an ensemble, and/or sing in a choir.

Posted date: 13 days ago

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