“Amazing opportunity to provide musical and academic enrichment to more than 800 under served kids in the Baton Rouge area.”
Job Title: Office Manager Reports to: Program Director/21st CCLC Director with duties assigned to Executive Director Status: Full Time
Position Summary: Ensure efficient operation of Kids’ Orchestra (KO) office via assigned duties including: executive assistance to KO ED; accounts payable and accounts receivable; office equipment and supplies; incoming and outgoing communications; office safety, security, and organization; on-boarding of office staff and site staff; and site staff payroll.
Requirements: Proven management, administrative or assistant experience required. Proficient in Microsoft Office Suite and cloud-based services such as Microsoft SharePoint and Google Drive. Excellent communication and time management skills required. Experience with accounting procedures preferred. College degree preferred.
Essential Duties and Responsibilities:
Perform clerical, secretarial and administrative duties for the executive director
Manage executive director’s schedules, calendars and appointments
Other duties as assigned by ED
Accounts payable and accounts receivable
Manage check requests and invoices for KO operations; maintain accurate records of such
Reconcile credit cards for KO directors using appropriate funding sources and budget codes
Collect and maintain documentation, reconciliations, and reports to support internal and external audits
Work in coordination with The Powell Group (TPG) to maintain accurate AP and AR
Office equipment and supplies
Maintain inventory of office supplies and order when necessary
Maintain and assist with copy machine (ordering supplies, vendor relations, etc.)
Manage contract and price negotiations with office vendors, service providers and office lease
Incoming and outgoing communications
Answer phones, update auto-attendant and phone tree and serve as face for all KO visitors
Maintain and distribute contact information for KO office staff and TPG
Serve as point person for mailing, shipping, supplies, equipment, and errands
Office safety, security, and organization
Help keep all community spaces clean and orderly
Maintain communication between building owner and KO for maintenance, repairs, etc.
Maintain office safety and security, develop emergency plan, and organize office ops and procedures
On-boarding of office staff and site staff
Serve as lead for on-boarding of all new office staff
Maintain accurate records and contact information for all site staff
Coordinate background checks and Child Abuse Prevention training for all office and site staff
Maintain personnel files for all office and site staff
Partner with HR to maintain office policies as necessary
Site staff payroll
Complete and submit bi-weekly payroll for all site staff
Qualified applicants should email their resume and cover letter to: Dr. Brian Gallion, our Program and 21CCLC Director at firstname.lastname@example.org.
About Kids' Orchestra:
Kids’ Orchestra is the largest after-school music program for Kindergarten through fifth-grade students in the United States. Nearly 800 students from across East Baton Rouge Parish are enrolled in Kids’ Orchestra programming where they study an instrument, perform in an ensemble, and/or sing in a choir.
Company address:352 Florida Street, Baton Rouge, LA, 70801