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Office Manager

EZ Texting in Santa Monica, CA, USA

A Santa Monica-based tech company, EZ Texting's voice and text marketing SaaS platform is revolutionizing how businesses communicate. We are passionate dreamers who believe that technology can make a meaningful difference to an organization's success. Located in the heart of Santa Monica, we've created a unique work-space that the Los Angeles Business Journal has named one of the Top 100 places to work in LA - for the last six years running. Come find out why!

EZ Texting is looking for an experienced Office Manager to work in our fast-paced, rapidly growing environment.  In this highly visible and critical role you will be the first interaction point in how our organization engages employees and guests to ensure we deliver an incredible experience to everyone in the Santa Monica office.  You are an internal and guest ambassador who works closely with a cross-functional team of colleagues, vendors, and guests to ensure there is a vibrant and healthy work environment for our team.

Responsibilities:

  • Must be able to work during regular business hours 8:00am - 5:00pm, and own the front office

  • Successfully execute all front office duties, ensure smooth and efficient guest arrival and departure

  • Forward-facing visitors, guests, employees, and vendors.  They are the first experience of EZ Texting! 

  • Manage our office space in Santa Monica (i.e. conference room and common areas, catering, refreshments, vendors, safety awareness, monthly event and celebrations, calendar booking and adjustments), assisting team projects, and other duties as assigned

  • Direct the on-site facilities contractors in the daily maintenance of the office (i.e., monitoring and resetting the conference rooms, refreshments, lavatory, and common areas)  

  • Organize regular office clean-up and e-waste removal programs

  • Continually seeking ways to improve the working environment 

  • Internal team partnership (i.e. onboarding, EA support, and others)

  • Manage daily shipping carries activities and offsite mailbox

  • Brand and service ambassador to promote and communicate our employee services, amenities and events awareness

  • Leading of employee activities and company events

  • Make recommendations for improvements in alignment of EZ Texting business and values

  • Taking the opportunity to continually seek ways to create a more effective office environment

  • Manage the catering services for weekly on-site lunch

  • Ordering and maintaining supplies and equipment for the office

  • Coordinate facilities request (including small construction projects) and all office maintenance needs

  • Office safety – serves as Office Warden and provides assistance as needed in the event of an emergency

  • Manage employee build access

  • Interface with the landlord on key topics related to building maintenance.

Required Skills:

  • 2-3 year of prior office experience is required

  • Demonstrate excellent leadership, communication, and team-building skills with associates, peers, and across departments by effectively communicate internally and externally

  • Must be detail-oriented, have strong present values, time management skills, and ability to work in environments that change day-to-day

  • Ability to bring your A-Game, friendly personality, patience, strong questioning techniques to satisfy task requirements, prioritize, and outstanding interpersonal skills

  • Ability to maintain confidentiality and discretion at all times

  • Ability to juggle multiple tasks with efficiency and accuracy

  • Self-starter with a positive, can-do attitude, enthusiastic, committed and determined

  • Strategic thinker with an analytical mind in finding solutions

  • Desire to thrive in an entrepreneurial, creative, collaborative, and nimble environment

  • Familiarity with Google Suite products

Benefits:

  • Fully paid medical, vision, dental and life insurance for self (50% for families)

  • Stock options

  • Paid vacation

  • Unlimited sick leave

  • 401(k) plan

  • Paid parental leave

  • Uncapped growth potential

  • Fully stocked kitchens

  • Pup friendly office

  • And many more perks...

Posted date: 22 days ago

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