“Join a great team empowering the voices of Alameda County's foster youth!”
We are looking for an organized, energetic and innovative part-time Operations Manager with flexible hours who is excited about working with a dynamic non-profit that empowers the voices of children in juvenile court. The Operations Manager would report directly to the Executive Director. The Operations Manager directly supervises the Office Manager and other administrative staff for the entire office. The Operations Manager will ensure the efficient running of the organization, manage the day-to-day operations of the office, and assist the attorney and social workers in performing certain office functions. This is a part-time position with flexible hours of approximately 20 hours per week.
The primary duties and responsibilities of the Operations Manager include, but are not limited to:
Overseeing the EBCLO office operations, including Human Resource, Accounts Payable, Payroll and Information Technology areas.
Overseeing the refinement, improvement and implementation of organizational policies.
Processing vendor invoices and employee reimbursement requests and payments through Quickbooks. Research and resolve discrepancies.
Processing bi-weekly payroll and timekeeping tracking through ADP Run.
Maintaining the employee handbook in consultation with the HR Consultant to ensure compliance with current legal requirements and EBCLO policies addressing all employment law and HR related complaints, in consultation with the Executive Director and HR Consultant.
Depositing checks and working with Office Manager to manage internal controls regarding incoming and outgoing funds.
Ensuring that all EBCLO technology, copiers, printers, internet, telephones and case management system requirements are being met.
Reviewing all vendor contracts, and assisting the Executive Director with facilitation of the renewal or replacement of these contracts.
Maintaining corporate records and paperwork in an organized and accessible manner.
Assisting the Executive Director with the preparation of basic Quickbooks reports for Board of Director meetings and other management or financial reporting purposes.
Onboarding and off boarding process for employees and interns based on office procedures. Maintaining personnel files.
Managing relationship with Retirement Account Management vendor to administer 403(b) accounts and annual filing of the IRS Form 5500.
Managing relationship with Health Insurance Broker to select and update healthcare and welfare benefits coverage for all staff in coordination with Executive Director.
Managing annual open enrollment periods for health and welfare plans with respective plan administrators. Ensuring new elections are implemented with carriers and any payroll deductions.
Maintaining relationship with Financial Auditor and assisting with the financial audit annually.
Working with external accounting consultant and Tax Accountant to assist with filing EBCLO’s annual tax return (IRS Form 990).
Working with HR Consultant to oversee all workers compensation claims and make recommendations to prevent reoccurrences. Managing unemployment claims.
Other office management functions as appropriate and other duties and responsibilities as requested by the Executive Director.
Bachelor’s degree required.
Strong written, verbal and organizational skills.
Ability to work independently and be curious and self-motivated.
Detail and results oriented and technologically savvy.
Demonstrated interest and ability in working with children and youth, and with low-income diverse ethnic communities.
Knowledge of basic accounting, payroll and human resources processes.
Ability to operate Quickbooks and Microsoft Office. Knowledge of ADP Run preferred.
Ability to work effectively with colleagues and be responsive to needs of staff.
SALARY: Commensurate with experience, beginning at $22.00/hour.
APPLICATION DEADLINE: Inquiries will be accepted until position is filled.
TO APPLY: Send cover letter, resume, and a list of three references to email@example.com. Please specify “Operations Manager” in subject line.
The East Bay Children’s Law Offices is an equal opportunity employer, a drug-free workplace, and an ADA accessible facility. The East Bay Children’s Law Offices values and promotes diversity. Applications from individuals of various races, genders, national origins, sexual orientations, ages or disabilities are encouraged.
About East Bay Childrens Law Offices:
ORGANIZATION DESCRIPTION The East Bay Children’s Law Offices, Inc. (EBCLO), a nonprofit organization, provides free legal representation to children and youth who are the subject of abuse and neglect proceedings in Alameda County Juvenile Dependency Court and by appointment to children in probate guardianship proceedings in the Alameda County Probate Court.
Mission Statement: The mission of the East Bay Children’s Law Offices, Inc., is to protect and defend the rights of children and youth through effective, vigorous and compassionate legal advocacy. EBCLO strives to provide a voice for children in court and to promote positive outcomes for them.