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Essential Duties and Responsibilities:

Administrative/HR Duties

* Opening the office
* Closing the office
* Answering the phones and processing calls appropriately for GM, Sales, Production, Marketing and Accounting.
* Maintaining office equipment
* Maintaining adequate stock of office supplies
* Regularly visiting the franchisor DreamConnect site to keep up to date on new information
* Retrieving and open mail daily
* Reviewing new and existing systems and franchisor information to help management understand impact of implementing these systems
* Keeping the office organized
* Maintaining office filing system
* Creating the "Office Binder"
* Creating the "Production Binder"
* Creating the "Client Job Site Binder"
* Maintaining and managing staffing-related matters
* Participating/Running Weekly Focus meetings
* Keeping the office and Design Center environment clean and professional
* Making travel arrangements for staff
* Attending training meetings
* Processing GM's inbox and outbox items
* Following the DreamMaker Code of Values

Sales Duties

* Processing incoming lead sheets
* Creating the Homeowner file
* Preparing new client packets
* Attending training meetings
* Following the DreamMaker Code of Values

Production Duties

* Handling service calls
* Setting up and coordinating trade partners
* Attending training meetings
* Following the DreamMaker Code of Values

Accounting Duties

* Making bank deposits
* Inputting data to A/P and A/R and others
* Entering daily time cards
* Preparing and managing payroll
* Printing Job Costing Reports
* Preparing company budgets, business plans and forecasts
* Preparing PO’s for projects
* Preparing all financials on a weekly basis
* Reviewing and collecting accounts receivable
* Attending training meetings
* Following the DreamMaker Code of Values

Purchasing Duties

* Ordering and purchasing materials
* Receiving and inspecting material deliveries (ordering materials)
* Attending training meetings
* Following the DreamMaker Code of Values

Marketing Duties

* Preparing and managing marketing/promotion budget
* Attending training meetings
* Following the DreamMaker Code of Values

Education and Experience:

· Associate or Bachelor’s Degree in accounting, business, or related field

· Five years minimum work experience

· Demonstrated accounting, office management experience

· Experience in constructions field

· Understanding of construction basics

· Intermediate computer skills with MS Office applications

· QuickBooks expertise

· Experience with systems and documentation of systems and procedures

Other Qualifications:

· Excellent customer relations skills

· Internal and external customer service focus

· Ability to communicate and work in a productive team environment

· Effective oral and written communications skills

· Effective time management skills and prioritization abilities

· Must be a self-starter

· Goal setting to measured performance

Position reports to General Manager

This position will collaborate with all departments in a team spirit with the primary goal of fulfilling our company Brand Position Statements, Mission and Vision in accordance with our Code of Values and be committed to achieving the sales and profitability objectives set each year.