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Facilities Administrative Coordinator

Contract Professionals, Inc. in Livonia, MI, USA

This position directly supports the facility management team with on-going facility/property management, real estate and lease/contract related responsibilities.

RESPONSIBILITIES:
Address internal and external customer inquiries and concerns ensuring timely and quality issue resolution and service delivery
Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
Remain knowledgeable regarding all operational aspects of building systems
Communicate frequently with customers, vendors, and internal stakeholders to resolve issues and provide project status updates
Prepare facilities related communications and serve as point of contact for internal customers, outside vendors, contractors, and other professionals as required on designated projects
Assist in review of lease agreements/documentation and contracts to ensure up to date awareness of all facility requirements and needs
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout)
Assists in project close-out procedures
Other duties may be assigned

REQUIREMENTS:
  • High school diploma or equivalent
  • Must have 2 years of professional administrative/office experience and prior experience working in the facilities/property management, commercial/industrial real estate and/or professional services industries is strongly preferred
  • Must have proven experience with MS Office including Excel, Word and Outlook
  • Strong customer service & communication skills and ability to interact effectively with customers, vendors and employees at all levels of the organization
  • Organized and able to prioritize assigned tasks
  • Shows initiative and a willingness to learn
  • Ability to self-manage and effectively manage workload
  • Requires basic knowledge of financial terms and principles and strong basic math skills with ability to calculate simple figures such as percentages
  • Ability to travel to local buildings as needed
PREFERRED SKILLS:
  • Accouting/finance background/experience is a PLUS
  • PeopleSoft experience