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The Human Resource Administrative Assistant (HR Administrative Assistant) contributes to the accomplishment of Human Resource practices and objectives that will provide a staff-focused, high-performance culture that emphasizes quality, productivity, high standards, goal attainment, and the recruitment and ongoing development of a superior workforce.
The Human Resource Administrative Assistant helps support the implementation of services, policies, and programs within the HR department. The HR Administrative Assistant reports directly to the Director of Human Resources and helps to fulfill their daily tasks.
Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties and responsibilities are subject to change based on needs of the organization.
- Staff training logistics and recordkeeping
- Provide clerical support and professional assistance to HR team concerning staff relations
- Professional, timely and well written directed staff communication organization-wide
- Manage reporting on staff safety, welfare and health and wellness
- Manage staff files and the HR filing system according to legal guidelines and requested direction
- Assisting with the day-to-day efficient operation of the HR office and staff
- Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the organization
- Participates in developing department goals, objectives, work flows and system implementation
- Assists with the tracking of departmental and organizational measurements that support the accomplishment of the organization's strategic goals
- Prepares and maintains reports, data sets and logs that are necessary to carry out the functions of the Human Resource department. Prepares periodic ad-hoc reports for management, as necessary or requested
- Through follow-through and research
- Active participation in administrative staff meetings and attends additional meetings and seminars as necessary and to represent the department
- Maintains the HRIS database and generates scheduled & requested reports to assist management
- Timely maintains and updates staff phone directory and organizational chart
- Maintains a database of staff contact information
- Periodically audits the database to ensure accuracy
- Keeps staff records up-to-date by processing staff status changes in a timely manner
- Maintains personnel files in compliance with applicable legal requirements
- Assists staff with any benefit claim issues or concerns
- Tracks participants and training records
- Enters training records into a database, maintains it and runs ad-hoc reports
- Tracks completion and scans completed staff performance development plans and prepares reports as needed and requested
- Assist the Recruiting Department as requested / needed in areas such as but not limited to scheduling phone screens, scheduling interviews, administration and tracking of assessments, etc.
- Assists with the new hire and temporary staff on-boarding process, prepares paperwork and tracks return receipt
- Makes sure that the workspace, computer and other equipment, mailbox, and appropriate installed software are ready for the new staff 's start day
- Assist with new hire orientation development and administration
- Assists with temporary staffing needs by contacting and working with the Temporary Staffing Agency
- Assists in the updating and communication of the Staff handbook and personnel policies and procedures
- Files all compliance reports with the state and federal government including, but limited to the EEO-1 report
- Assists with the implementation and tracking of organization safety and health programs
Education / Work History Required:
- Bachelor's degree (B.A. / B.S.) in Human Resources or PHR preferred and two to three years related experience and/or training; or equivalent combination of education and experience
- Excellent computer skills, including Word, Excel, Power Point and Outlook in a Microsoft Windows environment
- Excellent oral and written communication skills
- Basic to moderate experience of employment law and best practices
- Experience in administration of benefits including health and ERISA compliant retirement savings plans
- Excellent interpersonal skills that include professionalism.
- Skills in employment database management and record keeping; skilled in using ADP software preferred
- Able to demonstrate a high level of confidentiality
- Excellent multi-tasking and organizational skills.
- Must be able to identify and resolve problems in a timely and consistent manner
- Must be able to gather and analyze information skillfully
- Must be able to demonstrate the ability to anticipate next steps and provide the first line of support and management of items and issues needing immediate attention
About Community HousingWorks:
Community HousingWorks (CHW) is a California non-profit organization that has been building and owning affordable apartments that help people and communities move up in the world for nearly 30 years. We are counted among the top 50 affordable housing developers in the nation, with over 3,300 affordable apartments statewide serving low income working families, seniors, and homeless and disabled residents. Many CHW employees say, “It’s the best place I’ve ever worked”. Your work will grow our resident success, so that CHW onsite programs can provide even more residents with powerful tools for next gen success, financial well-being, health and independence. It all starts with a home.
2815 Camino del Rio South, Suite 350, San Diego, CA 92108
5 months ago