We are a team-oriented small business looking to fill a Part-time Accounting Assistant position which has potential for future growth to full-time. Hours are M-F 9am-3pm, but can be negotiated to better fit your schedule. Hourly rate commensurate with experience, $14-$15 hourly.
Job Summary: Responsible for providing overall support for Accounting Manager and fulfilling administrative needs for a small, but high volume company. Position manages minor tasks to major projects.
Programs and Applications: ComputerEase, Google Suite, Microsoft Office, Slack, Trello, several web-based applications.
Assisting with entering AP invoices.
Email/mailing invoices and monthly customer statements, filing accordingly.
Tracking customer credit apps and ensuring customer files are up to date.
Managing reconciliation of all company credit cards and ensuring credit card usage reports are accurate.
Receiving inventoried items in system.
Assisting in Warehouse Inventory counts.
Verifying tax status of projects for invoicing.
Answering incoming phone calls, qualifying caller and transferring to appropriate person.
Receiving daily mail, organizing/preparing and distributing.
Assembling and coordination of product sample shipments via FedEx.
Pricing, purchasing, and maintaining quantities of office supplies.
Overflow relief for Accounting Manager as needed.
Occasional need to lift boxes weighing 25 lbs or less.
Exceptional organizational skills with exceptional ability to prioritize and manage time, as responsibilities vary. Ability to take initiative, work independently, and to monitor and continuously improve efforts. Exceptional written and oral communication skills. Sensitivity to the confidential nature of company and customer account matters. Proficiency in Microsoft Office and the ability to quickly grasp the use of new applications and software.
Requirements: Associates degree or higher in accounting or comparable work experience.
Due to confidential nature of information used in this position, applicants will need to complete a background check at the expense of the company.