“Awesome top management and middle management all of whom are willing to assist you to exceed.”
Administrative Assistant (Construction)
Job Title: Administrative Assistant to Project Managers
Position Reports to: Office Manager
We are seeking an Administrative Assistant to join our team! Construction background is a must! You will perform clerical and administrative functions in order to drive company success. You will represent the company and be the first impression to our clients. Must enjoy working in a fast-paced environment and be open to being involved in all aspects of construction business accounting.
Principal Duties and Responsibilities
Process and read all documents pertaining to the jobs awarded and ensure they are uploaded into shared software for project managers.
Set up jobs on construction software.
Negotiate pricing, order & maintain rental equipment needed for jobs.
Set up housing for project managers & subcontractors.
Apply for building permit when required.
Answer phones & issue purchase order numbers.
Approve, deny, or revise vendors’ invoices and track products.
Approve, deny or revise subcontractors’ invoices and track work completed.
After deliberating with project manager, bill the customer for work we have completed per the manner the customer has requested in the contract.
With the first invoice for the job, contact the customer to ensure the billing is complete, correct and meets their approval.
Monitor every invoice to ensure it is paid according to the terms of the contract.
If an invoice becomes past due, reach out to the customer to ensure the invoice is being processed. If not, contact the project manager immediately.
Previous experience in construction office administration
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills
Proficient in Microsoft Word and Excel
Experience in LIHTC, DCA, and HUD work is a plus
Proficient in Spanish is a plus
About Aapco Group:
AAPCO is pursuing growth in both sales and market share across the country with the hope of being viewed as the multi-family apartment industry's most trusted general contractor. We, also, have a vision to help people who are hurting - by applying our contracting skills to renovate properties for those who cannot afford to do so themselves; and by reaching out in more spiritual ways to give them support and strength.