Recruiter: Theresa Martinez
Telephone: 719-404-2680
Fax:
Email: tmartinez@psas.ws
 

This secretarial position will be located at our Fulton Heights campus beginning April 2017.  We will not be starting school until August of 2017.  In the meantime the front office secretary will be a part of the start up team to help get the campus ready for staff and students. 

Department:              Support Staff

Reports To:                Business Manager

Salary Range:            $29,000-$33,000

The Front Office Secretary is the first impression of the school.  This person is critical in promoting our school as they are the first voice and/or face to be met by the school and greater Pueblo community.  This person is essential in the daily operations of determining needs via phone or in person and then connecting people to the school personnel to help meet the specific needs.

THIS POSITION WILL CLOSE AT 12:00AM ON 03/06/2017.  ONLY APPLICATIONS RECEIVED ONLINE BY THE DEADLINE WILL BE ELIGIBLE FOR REVIEW.  ANY APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED FOR THE POSITION UNLESS ADMINISTRATION DECIDES TO RE-OPEN THE POSTING FOR THE POSITION.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• First Impressions and Customer Service:

• Volunteers and Visitors

• School Communications

• Student Records

• Attendance

• Substitute Scheduling

• Students Activities

• School Events

• Board Meetings/Minutes

  • Other duties as assigned by Business Manager, Principal, or Director

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QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE OF:

• Office management and procedures

• Relevant Computer Software and Programs: Powerschool, Xcel, Publisher, Word 2010, email, Internet, WebCounter

• Pertinent federal, state, and local laws, codes, and regulations relating to public education and charter schools.

SKILL AND ABILITY TO:

• Operate with a high level of integrity, confidentiality, and honesty.

• Manage multiple situations at one time, prioritizing and remaining calm during a crisis

• Communicate openly and effectively with staff, administration, and members of the school community.

• Communicate clearly and concisely, both orally and in writing.

• Identify and respond to the issues, concerns, and needs of the students, parents, staff, school guests, and administration.

• Provide accurate and consistent information.

• Understand the importance of the involvement of all stakeholders and the value of shared decision making.

• Work effectively as a team member.

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

• Prepare and analyze administrative and statistical reports, statements, and correspondence.

• Operate modern office equipment.

• Ensure compliance with all pertinent laws and regulations.

• Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

• Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

• Stay current in training for Computer Software.

• Stay current in reports needed by the district for student records.

• Meet schedules and timelines.

• Work independently with little direction.

KEY COMPENTENCIES:

• organizational and planning
• prioritizing
• data management
• attention to detail and accuracy
• problem-solving
• adaptability
• team work
• communication skills
• stress tolerance
• customer service orientation
• First Aid and CPR certified

SUPERVISORY RESPONSIBILITIES:

• Students occasionally

LANGUAGE SKILLS:

• Ability to read and interpret documents such as safety rules, education codes, legislation, operating and maintenance instructions, and procedure manuals.

• Ability to write routine and complex reports as well as clearly understandable correspondence.

• Ability to speak effectively before groups of employees, students, parents, outside organizations, and the PSAS board.

REASONING ABILITY:

• Ability to define problems, collect data, establish facts, and draw valid conclusions quickly.

• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:

To perform this job successfully, an individual should be computer literate, proficient in Microsoft office software, knowledge of google email and docs. Type minimum of 40 wpm.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work at a desk, conference table, or in meetings of various configurations.

• Ability to stand and circulate for extended periods of time.

• Ability to hear and understand speech at normal levels.

• Ability to see up close, at a distance, and have depth perception.

• Ability to communicate so others will be able to clearly understand normal conversations.

• Ability to bend and twist, stoop, kneel, run and crawl.

• Ability to reach in all directions.

• Ability to lift and carry up to 25 pounds.

• A valid Colorado Driver’s License is desirable.

EDUCATION and/or EXPERIENCE:

Required:

• High School Diploma

• Demonstrate the ability to be computer literate, proficient in Microsoft office software, knowledge of google email and docs. Type minimum of 40 wpm.

• Three years experience clerical/secretarial experience or equivalent of combination of training and experience

• Flexible work schedule for evening activities

Preferred:

• Previous experience as a school secretary.
• Experience with Powerschool on the administration side.
• Knowledge of PowerPoint, Microsoft Publisher, Microsoft Word, and Excel.