SUMMARY: Under general supervision the primary job function is to pay the vendors for National Electric Supply, NICOR and MIROC  according to terms agreed by all parties.  This process will require accuracy, organization and verification of key areas prior to issuance of payments. This position reports to the Controller or CFO.

 

 

DUTIES AND RESPONSIBILITIES:

 

1.Perform daily activities including matching receipts to vendor invoices, reconciling any discrepancies with purchasing agent and/or Director of Finance, printing and distributing payments.

2.Maintain up to date control practices for AP including EDI and EFT.

3.Maintain up to date and accurate records relating to New Mexico NTTC certificates and W-9’s.

4.Maintain up to date accurate vendor information in Master Vendor file. 

5.Assist management and sales staff in resolving issues relating to discrepancies, missing paperwork or other problems as they arise.

6.Maintain all current and prior year's records electronically in an orderly, organized and accurate manner.

7.Ensure strict confidentiality of financial records and information as required.

8.Utilize SHIMS software with job-related functionality and authorizations in the course of performing regular duties.

9.Performs purchase order cost checks

10.Prepares invoices for input

11.Researches ship-directs, past due invoices and vendor-related inquiries

12.Maintains various files related to accounts payable, purchase orders, inner office transfers, freight bills, ship directs.

13.Reimburse petty cash and performs audits and reconciliation.

14.Reconciles cash sales at the end of each day and investigates overages/shortages

15.Perform other job-related duties as assigned.

 

 

MINIMUM JOB REQUIREMENTS:

 

• High school diploma or GED
• Minimum five (5) years’ work experience in an office setting
• Minimum two (2) year work experience directly related to the duties and responsibilities specified.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

                               

• Ability to type 35 wpm with accuracy and 10-key with accuracy.
• Problem solving skills and ability to perform complex research.
• Knowledge of debits, credits and basic accounting procedures and processes.
• Ability to gather data, compile information and prepare reports.
• Ability to use independent judgment and to manage and impart confidential information. 
• Ability to be professional and courteous on the telephone and in person.
• Proficient with Microsoft Office.
• Data entry skills and database management skills.
• Ability to maintain confidential information and work with sensitive data.

• Excellent organizational skills